Recruiting Coordinator

Fusion HCR•Las Vegas, NV

6d•Onsite

About The Position

Fusion HCR is seeking a Recruiting Coordinator to fully own the hiring process for a property management organization — moving candidates through the recruitment process to onboard new hires. This position is the hub of recruiting operations and plays an integral role in the candidate experience, working closely with the Recruitment team, hiring managers, and candidates in a high-volume environment. Due to the critical and sensitive nature of the information, records, and reports this role handles, all tasks must be completed while maintaining high standards of confidentiality.

Requirements

High school diploma or GED required
Minimum 5 years of experience in human resources and recruiting/staffing
Knowledge of state and federal employment laws relating to key areas of responsibility
Working knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint)
Excellent verbal and written communication, planning, and organizing skills
Strong problem-solving skills
Ability to maintain confidentiality at all times
Ability to multi-task and use discretion and independent judgment
Ability to work in a team environment with close attention to detail
Ability to adapt and flex to a changing environment

Nice To Haves

Bachelor's degree in Human Resources, HRMS, Business Administration, or a related field
Working knowledge of Applicant Tracking Systems and background service vendors

Responsibilities

Manage the requisition process, ensuring all required approvals and documentation are received before recruitment proceeds
Maintain job description/recruiting templates within the Applicant Tracking System (ATS)
Verify requisitions are accurate prior to opening and work closely with hiring managers and department heads to resolve issues
Audit all requisitions using data and budget metrics to ensure recruiting headcount aligns with approved budgets; approve or deny requisitions accordingly
Work with Talent Management and HR leadership to reconcile any compliance issues
Process offer letters for prospective employees, ensuring appropriate language based on position, department, and pay bands
Obtain appropriate approval on offer letters prior to disbursement and ensure timely receipt/upload of signed offer letters into the ATS
Manage the background and reference check process, acting as main point of contact between candidates and third-party vendors
Monitor progress to ensure completion, troubleshoot issues, and maintain a background check log for consistency
Coordinate with recruiters to ensure candidates granted an interview receive and complete an employment application
Coordinate onboarding and scheduling for new hires
Track and manage approvals for temporary employees placed by staffing agencies, including approving temp agency invoices
Create and provide weekly and ad-hoc reports on open positions and recruitment metrics upon request
Represent the company at job fairs, recruiting events, and open houses as needed