Coordinator Jobs

About The Position

Requirements

• Post-secondary education in a related field, such as business administration, or equivalent of work experience in administrative or customer service-focused roles within municipal, government, or regulated industry setting
• Demonstrated proficiency with database management systems and Microsoft Office applications
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines
• Excellent written and verbal communication skills for corresponding with interest holders and internal departments
• Competence in records management, filing systems, and document control procedures
• Ability to work independently and collaboratively, demonstrating reliability and strong attention to detail
• Knowledge of municipal licensing, permitting, or compliance processes, or demonstrated ability to learn quickly

Nice To Haves

• Experience with business licensing, film permitting, or similar regulatory administration in a municipal or government context
• Familiarity with Alberta’s Municipal Government Act, and business licensing requirements
• Experience compiling statistical reports and creating public-facing information materials or website content
• Knowledge of, or experience in supporting economic development initiatives
• Proficiency with specialized government software systems, accounting or licensing management platforms
• Experience in a public-facing role demonstrating exceptional customer service and interest holder relations skills

Responsibilities

• Process business license applications and renewals with accuracy and timeliness, ensuring all required documentation and departmental approvals are obtained
• Maintain comprehensive licensing records and databases, updating account information and managing the complete lifecycle from application to closure
• Respond to inquiries from interest holders and internal departments regarding licensing requirements, procedures, and compliance status
• Prepare and distribute licensing correspondence, notices, and renewal reminders to applicants and stakeholders
• Administer film permitting processes, coordinating applications with relevant municipal departments and ensuring compliance with Town requirements
• Serve as the primary administrative contact for film production companies and industry professionals seeking permits
• Track and document film permits, maintaining records for archival and reporting purposes
• Ensure all business, MPSA, and film permit applications meet municipal licensing and regulatory requirements before approval
• Maintain organized filing systems and document control procedures for licenses, permits, and related correspondence
• Coordinate with internal departments to verify compliance and obtain necessary approvals for business operations
• Compile licensing and business statistics to support economic development reporting and strategic planning initiatives
• Maintain current, accurate public-facing information on municipal websites and information materials related to licensing and permits
• Manage multiple priorities and deadlines while maintaining attention to detail and accuracy in all administrative tasks
• Support departmental operations through scheduling, correspondence management, and data entry activities
• Collaborate with colleagues to ensure operational continuity and enhanced service delivery to the community
• Fulfill worker responsibilities under the Town of Canmore Health & Safety Directive
• Participate in the Town's health and safety program, following all safety legislation, policies, and procedures
• Perform work safely and protect the health and safety of yourself and others
• Refrain from causing or participating in harassment or violence
• Report incidents, injuries, and unsafe or harmful worksites, acts, or conditions

Benefits

• Personal development & learning opportunities
• Positive work culture
• Work-Life Balance