Chief Of Staff Jobs in Los Angeles, TX

About The Position

Requirements

• Bachelor’s degree or equivalent experience.
• At least 5 years of progressively responsible experience in nonprofit leadership, government, public policy, campaigns, or a similar field.
• At least 3 years supporting senior executives or leading complex projects.
• Demonstrated experience with budgets and financial reporting, including grants, contracts, or public funding.
• Track record of planning and executing events of varying sizes on time and on budget.
• Experience working with elected officials, agency leaders, or advocacy coalitions, and a working understanding of the New Mexico political landscape.
• Exceptional written and verbal communication skills, including the ability to draft in another person’s voice.
• Sound judgment, discretion with confidential information, and ability to act without close direction.
• Proficiency with Microsoft and Google products and project management tools, with the ability to quickly learn new tools and software.
• Ability to pass the mandatory background clearance required of all childcare workers in New Mexico.
• Regular computer and phone use, extended sitting, and occasional lifting of up to 40 pounds.

Nice To Haves

• Master’s degree in public policy, public administration, business, or a related field.
• Experience in politics, organizational management, early childhood, education, health, or family services.
• Fundraising or donor stewardship experience.
• Bilingual in English and Spanish, or familiarity with New Mexico’s tribal and cultural communities.

Responsibilities

• Lead cross-functional special projects, including initiatives, partnerships, campaigns, events, and organizational change processes.
• Translate the CEO’s vision into plans, timelines, ownership, and follow-through; keep the executive team aligned and accountable.
• Serve as a thought partner to the CEO on strategy, priorities, tradeoffs, decisions, and risks.
• Prepare briefings, talking points, and background research for the CEO.
• Partner with the CEO and finance lead on the annual budget, forecasting, and monthly financial reviews.
• Support workflow, process development and adoption, task management, and decisions requiring the CEO’s attention.
• Support grant and contract oversight, including deadlines, compliance, and reporting to funders and public agencies.
• Prepare and/or present summaries for the Board, Finance Committee, and funders.
• Build and improve internal systems, processes, accountability, and metrics that support efficient finance department operations.
• Screen and prioritize requests, represent the CEO when appropriate, and handle sensitive matters discreetly.
• Manage the CEO’s calendar, meetings, and inbox in close coordination with the CEO, protecting time for high-value work.
• Support the CEO’s weekly operating rhythm, including priorities and a follow-up tracker.
• Serve as an extension of the CEO to the executive team and staff on project updates, proposals, and planning.
• Develop and refine systems and processes that streamline operations and support efficient functions and service delivery in collaboration with senior leaders.
• Follow the organization’s ethics and compliance policies.
• Plan and manage signature events and convenings, from concept and budgeting through execution, reporting, and follow-up.
• Manage event vendors, venues, volunteers, and staff roles; track event budgets and measure results against goals.
• Represent Growing Up New Mexico at events and programs, including some evenings and weekends.
• Work with the CEO and Board Chair to schedule, coordinate, and plan Board and committee meetings; prepare materials and track action items.
• Attend Board and committee meetings and draft accurate minutes for review and approval.
• Maintain organized digital and physical archives of Board resolutions, policies, and membership rosters.
• Draft and edit correspondence, newsletters, and other materials in coordination with the communications team.
• In consultation with the CEO and VP of Policy, coordinate with partners, coalitions, consultants, and lobbyists and ensure compliance with applicable lobbying and reporting rules.