Accountant & Bookkeeper
JerseySTEM, Inc. • , 65d
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Accountant & Bookkeeper
JerseySTEM, Inc.•,
About The Position
JerseySTEM is a nonprofit organization dedicated to providing STEM education to underserved communities across New Jersey. We currently serve 27 schools, operate on a July 1–June 30 fiscal year, and receive donations through multiple channels including online platforms and direct contributions. We are a 501(c)(3) and must file an IRS Form 990 annually. JerseySTEM is at an exciting inflection point: our programs and donor base are growing, and we’re ready to invest in a proper financial foundation. We’re looking for a Treasurer and Bookkeeper volunteer to build that foundation from the ground up — setting up QuickBooks, establishing a budget process, and ensuring we’re filing on time every year. This is a high-impact, strategic volunteer role for someone who wants to leave a lasting mark on a growing nonprofit.
Requirements
- Proficient in QuickBooks (Online or Desktop) or similar accounting software
- Familiarity with online donation platforms a plus
- Strong attention to detail; comfortable building processes from scratch
- Able to commit through at least one full tax filing cycle (through November 2026)
Nice To Haves
- CPA, CMA, or equivalent experience strongly preferred
- Nonprofit accounting experience (Form 990, fund accounting) highly desirable
Responsibilities
- Set up and maintain QuickBooks to establish our accounting foundation and track all income and expenses
- Categorize and record all inflows across our donation channels
- Categorize and record all outflows: expense reimbursements, vendor invoices, and direct payments
- Perform monthly bank reconciliation against the expense log
- Coordinate with the Expense Reimbursement Processor (separate volunteer) who processes the actual check runs
- Coordinate preparation of the annual IRS Form 990 (due November 15th)
- File stipend-related 1099 forms
- Maintain organized records to support future audits or grant applications
Benefits
- High-impact, strategic volunteer role
- Opportunity to build a financial foundation from the ground up
- Leave a lasting mark on a growing nonprofit
- Contribute to STEM education for underserved students
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What This Job Offers
Career Level
Entry Level
Education Level
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