Bookkeeper (High School)

Fulton Schools•Atlanta, GA

1d•Onsite

About The Position

The Bookkeeper is responsible for generating and maintaining accurate and timely financial records for two separate sets of funds: allocated funds/cost center funds (from federal, state and local sources) and student activity funds (funds generated and expended at the school level). The incumbent in this position is responsible for applying general accounting principles along with specific guidelines, procedures, policies and laws set forth by federal, state and local Board of Education agencies; and for providing school administration with accurate and timely financial information with which to make critical financial decisions.

Requirements

High School Diploma or GED equivalent
Minimum of 3 years’ experience working in budget management/accounting or related activities required
Knowledge of generally accepted accounting principles and of governmental accounting practices along with knowledge of federal, state and local government finance practices
Ability to understand and apply all regulatory requirements
Strong organizational and time management skills
Fluent in multiple level of excel
Ability to work independently and as a team member
Ability to analyze data and compile/present results
Ability to multi-task while meeting all critical deadlines.
Must be able to collaborate effectively with District, school personnel, the general public and sponsors
Excellent communication skills both written and verbal

Nice To Haves

Willingness to acquire additional training as directed by manager

Responsibilities

Instructs and communicates with school staff to ensure compliance with financial requirements for both cost center and student activity funds (SAF)
Receives, verifies and processes SAF deposits on a daily basis as required
Reviews Requisitions for Purchase for completeness, accuracy, and funds availability prior to presenting to Principal for approval
Processes all approved SAF Requisitions for Purchase of goods/services, writing necessary checks and maintaining all required documentation
Processes all approved cost center expenditures determining the appropriate spending mechanism based on the goods/services to be obtained
Records all SAF transactions each month and reconciles the generated accounting records with bank activity in an accurate and timely manner
Maintains and monitors cost center accounts for positive month end balances; Maintains monthly and yearly SAF financial records as required for annual audit; Maintains, organizes, and compiles data for 1099 reporting each calendar year
Participates in formal training programs to maintain proficiency in accounting for both cost center and SAF
Works closely with club sponsors, athletic director, and athletic manager to ensure compliance with SAF accounting procedures and Board Policy
Works closely with timekeeper to reconcile all payroll data, to include supplements, additional pay and overtime
Works closely with the Principal and leadership team in developing the cost center budget
Maintains and organizes records and reporting on activity for School Purchasing Cards (cost center accounting) and SAF Purchasing cards in an accurate and timely manner
Acquires and retains knowledge related to various business systems required to be used in the discharge of duties related to both cost center and SAF accounting
Assists with training of principal’s designee (PAII or PAIII) to assist in the performance of clerical duties associated with the bookkeeping position
Serves as the financial liaison between school and District departments
Performs other duties as assigned by the appropriate administrator