Bookkeeper 2, School

Hillsborough County Public Schools•Ruskin, FL

About The Position

The School Bookkeeper 2 performs high-volume bookkeeping and related accounting functions to prepare and maintain a school site's financial records. Under the supervision of the school principal, the role supports the effective financial operation of the school activity fund and supply budgets. Internal and external audits play a role in employee evaluation. The district expects employees to demonstrate regular and predictable attention to work; support the district's vision, mission, goals, and Strategic Plan; act with civility, respect, and professionalism; and maintain the professional knowledge and skills needed for their position. Responsibilities and tasks are not exhaustive and may change according to district needs.

Responsibilities

Maintain school financial records, including generalized and specialized files.
Maintain district-prescribed accounting and internal control procedures over school activity funds.
Follow established procedures for receipting onsite funds, preparing deposits, and submitting deposits to the bank within established timeframes.
Prepare checks for disbursements based on approved check requisitions.
Reconcile monthly bank statements and financial data for review by the principal and Internal Auditing.
Monitor financial procedures with individuals responsible for school site financial operations, including student activities, fundraisers, the bookstore, athletic department, and student clubs, within district guidelines.
Process and monitor purchase orders and purchasing card (P-card) transactions.
Receive and distribute supplies, equipment, and textbooks in the prescribed computer system and in accordance with district policies and procedures.
Answer telephones and take messages as appropriate.
Use district-provided email for day-to-day work-related correspondence.
Compose moderately complex correspondence for the principal's signature.
Answer inquiries requiring interpretation of the organization's financial policies and procedures.
Perform basic computer tasks such as keyboarding, spreadsheets, and presentation software.
Perform other duties as assigned.
Respond to requests for service and assistance, follow instructions and management direction, take responsibility for actions, and meet attendance and punctuality guidelines.
Maintain effective working relationships, show tact and consideration, support coworkers, work cooperatively, and help resolve conflicts.
Provide courteous and sensitive customer service, manage challenging customer situations, meet commitments, respond promptly, and seek customer feedback.
Demonstrate accuracy and thoroughness, pursue quality improvements, apply feedback, and monitor work quality.
Demonstrate required technology skills, adapt to new technologies, troubleshoot problems, use technology to increase productivity, and keep technical skills current.