Administrative Coordinator Jobs

About The Position

Requirements

• High school diploma or GED required
• 5+ years of professional administrative support experience.
• Experience maintaining records, managing databases, and coordinating departmental reporting.
• Proficiency with Microsoft Office, including Excel, PowerPoint, Word, and Outlook.
• Strong data entry, records management, organizational, and time management skills.
• Strong written and verbal communication skills with the ability to work effectively across departments and with outside partners.
• Strong attention to detail, professionalism, confidentiality, and a customer service mindset.
• Ability to manage multiple priorities, solve problems, and work independently while contributing to a collaborative team.

Nice To Haves

• associate degree or post-secondary education preferred.
• Experience supporting fleet, transportation, equipment, safety, compliance, or audit functions is preferred.
• Experience supporting multiple locations or remote workforces is preferred.
• Experience with Power BI, dashboard development, or fleet and compliance software is preferred.

Responsibilities

• Provide administrative support to the Corporate Fleet and Transportation Manager and assist the Fleet, Equipment, and Safety Departments.
• Perform daily administrative functions, including scanning, indexing, filing, data entry, record maintenance, copying, and document distribution.
• Coordinate communication and information sharing between departments, employees, vendors, and external business partners.
• Maintain electronic and physical records in accordance with company policies and retention requirements.
• Maintain fleet documentation, including registrations, licenses, inspections, maintenance records, and asset information.
• Support safety and compliance activities by maintaining training records, audit documentation, inspection reports, and related files.
• Prepare reports, presentations, charts, graphs, and other business communications.
• Generate and analyze departmental data using Microsoft Excel, Power BI, and other reporting tools.
• Support internal audits and compliance initiatives through accurate documentation and record management.
• Identify opportunities to improve processes, increase efficiency, and support the implementation of best practices.
• Perform additional duties and special projects as assigned.

Benefits

• annual bonuses
• exceptional benefits
• Competitive Pay with Bonus
• PTO and Paid Holidays
• Paid Volunteer Time Off
• 401K/Profit Sharing with company match
• Medical, Dental, and Vision Insurance
• Life, AD&D and Disability benefits
• Pet Insurance
• Tuition Assistance