Student Engagement

California State University•San Francisco, CA

16d•$5,274 - $5,380•Onsite

About The Position

The Budget & Scheduler Coordinator will serve in the new, state-of-the-art, 118,700 square-foot Mashouf Wellness Center (MWC). This role coordinates operations and scheduling for event and recreation spaces within the Division of Student Life. The incumbent is responsible for the smooth operation and general supervision of the Mashouf Wellness Center (MWC), ANNEX, and all Recreational indoor & outdoor spaces. Additionally, the incumbent coordinates and monitors budget activity for the engagement unit, serves as a reservations and scheduling approver, and manages event set-ups for spaces through the student engagement Unit. The role also involves coordinating and processing accounts payable, procurement purchases, and purchase orders, and serving as the liaison between the student engagement Unit and the procurement office. The incumbent must align work and outcomes to support the mission of SF State campus, Student Affairs & Enrollment Management (SAEM) cabinet area, the Division of Student Life, and Campus Recreation/Mashouf Wellness Center, in line with NIRSA: Leaders in Collegiate Recreation, and other higher education and industry best practices.

Requirements

General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
Working knowledge of operational and fiscal analysis and techniques.
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
Ability to train others on new skills and procedures and provide lead work direction.
First Aid/CPR/AED Certification.

Nice To Haves

Master’s Degree in Sports Management, Recreation, Exercise Science, or a related field
Knowledge of green building design and operations, and specifically LEED Platinum criteria
Understanding of the application of student development concepts
Ability to advise students individually and in groups on routine matters
Experience with developing and promoting programs and services within area of oversight through a lens of social justice, sustainability, accessibility, and non-traditional as well as traditional programming
Demonstrated knowledge and understanding of the Strategic Values and Core Competencies for NIRSA: Leaders in Collegiate Recreation, and SF State’s Strategic Plan values
Experience providing lead work direction to college student employees in a college campus setting
Experience with new facility operations development and implementation
Experience overseeing facility operations - including creating and implementing usage policies particularly in a college environment; using membership software; overseeing equipment issue operations; overseeing facility risk management; and managing facility access
Demonstrated technology, software, and hardware skills including the use of Microsoft Office, email and the internet
Experience providing high quality customer service, and contributing to a positive, friendly, work and wellness environment
Preferred Certifications: First Aid/CPR/AED Instructor Certification, LEED Green Associate Certification.

Responsibilities

Prepare and monitor annual budget, program and equipment purchases, and partnership agreements in coordination with Senior Management.
Provide support to the entire department for requisitions, complete requisitions, finalize payments to external vendors, initiate low-cost service agreements, and gather insurance documents of vendors.
Coordinate communication with the Procurement Department regarding departmental contracts with vendors; create requisitions for departmental purchases; track and maintain forms for purchase orders and payments of invoices.
Serve in campus roles as the MWC’s Building Coordinator and back-up MWC Building Emergency Response Coordinator (BERC) and attend related trainings and meetings.
Contribute to department-wide initiatives that further Campus Recreation goals.
Serve the department, division, and cabinet area through participation in search committees.
Serve as the direct departmental liaison with Accounts Payable and the Procurement Card Office regarding the processing of departmental fiscal paperwork such as Direct Payments, Employee Reimbursements, Hospitality, and Travel Claims.
Actively participate in staff meetings, staff training, and appropriate national associations.
Coordinate and administer DSL purchase processes and monitor requests for compliance with established procedures and ensure signature approval paperwork is on record and up to date.
Oversee building systems for Mashouf Wellness Center & Annex such as keys, key card access, security systems, and building management system controls, and coordination and monitoring of building operations.
Work closely with the Aquatics & Safety Programs Coordinator to ensure proper risk management and safety protocols, equipment, training, mock drills, and audit tests are in place for proper emergency and incident response.
Use Event Management System software for scheduling spaces used for Campus Engagement based on established policies and protocols; anticipate and resolve conflicts before they happen, work with users to provide set-up and support for successful building usage and communicate user needs in a clear and detailed manner to building and other relevant staff.
Provide and interpret data, solicit feedback, and research best practices with focus on assessing and improving operational areas.
Serve as liaison to various campus offices/departments as they relate to assigned operational areas; work with 3rd party vendors within contractual guidelines, as related to operational areas.
Participate in professional development opportunities and continuing education courses to maintain required certifications or industry knowledge.
Liaise with student organizations, campus departments, community groups, and Conferences & Events to schedule sport and recreation space outside of the Mashouf Wellness Center.
Use Event Management Software to schedule space based on established policies and protocols within the Gymnasium and the Outdoor Recreational Spaces on campus.
Anticipate and resolve conflicts before they happen and work with users to provide support as needed for their events.
Other duties as assigned.