Administrative Assistant Jobs

About The Position

Requirements

• 3–5 years of experience in office administration and project coordination
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Working knowledge of job cost accounting and bookkeeping
• Familiarity with project management or accounting tools like Zoho
• Strong organizational and time management skills
• Excellent communication skills, both written and verbal
• Bilingual – Spanish and English required
• Detail-oriented and analytical with a solution-focused mindset

Responsibilities

• Provide day-to-day administrative support to ensure office efficiency and organization.
• Assist project managers with tracking schedules, budgets, labor hours, and materials.
• Coordinate with vendors and subcontractors for timely project deliveries.
• Monitor and control project expenses, identifying areas for cost savings.
• Serve as a liaison between the field, vendors, and project teams.
• Maintain accurate records and help prepare invoices, reports, and project documentation.
• Support technology needs by coordinating with the IT subcontractor.

Benefits

• Competitive salary based on experience
• Benefits package
• PTO
• Growth opportunities