Administrative Assistant III - School Age Program

Developmental Disabilities Institute•Smithtown, NY

6d•Onsite

About The Position

About Brightway Living & Learning: Brightway Living & Learning is a premier non-profit provider of human services on Long Island, including educational, residential, day habilitation, and vocational programs. Building on a 65-year legacy as the Developmental Disabilities Institute (DDI), Brightway supports over 1,600 children and adults with autism and other developmental disabilities through a full continuum of care. By employing persistence, adaptability, and the power of behavioral science, Brightway’s dedicated professionals enable individuals to grow, learn, and meet milestones at their own pace. Discover more about our mission and our "All Ways Forward" approach at brightwayny.org. The Role: Under general supervision, performs a variety of administrative and staff support duties for a specified administrator, program or department, which require a range of skills and a knowledge of organizational policies and procedures. The duties of the Administrative Assistant III differ from those of the Administrative Assistant II in that they require a greater level of independent judgement and may include responsibilities of greater complexity.

Requirements

Two (2) years’ experience as a secretary or administrative assistant.
Formal secretarial or office management training in lieu of experience may be substituted for experience.
Demonstrable computer skills including fluency on those program applications currently utilized for word processing and/or data input in the assigned hiring division.
Must have a high level of interpersonal skill and consistently display poise and tact.
Requires attention to detail and ability to find solutions to various administrative problems.
Ability to establish priorities and work with limited direct supervision.
Analytic abilities.
Ability to compose, create and edit written material; effectively communicate both orally and in writing.
Excellent knowledge of secretarial office procedures
Excellent organizational and project coordination skills.
Must be able to move, transport, position or install office equipment up to 15 pounds.
Must be able to retrieve/refile charts
Must be able to communicate via telephone
Must be able to remain stationary for up to 2 hours
Must be able to detect, observe, perceive, and identify objects on a computer screen.

Responsibilities

Oversees and/or performs a range of diverse administrative activities for the program, including, word processing and data input which may be confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports and other materials.
Greets and directs visitors; accepts, screens and routes telephone calls.
Trains lower level secretarial, clerical staff.
Answers general inquiries concerning activities and operations of program.
Performs a range of staff and/or operational support activities.
Establishes, maintains, processes, and updates files, records and other materials; orders supplies.
Performs routine analysis and calculations on files, data basis, and recurring reports, such as payroll, time sheets, etc.
Sorts, screens and distributes incoming mail; drafts responses to inquiries.
Prepares photocopies, faxes, and operates a variety of office equipment.
Performs miscellaneous job-related duties as assigned.
Assists departmental administrator(s) in problem solving, project planning and development and execution of stated goals and objectives.
Administers office operations or a specialized program function of specific department or program providing administrative support directed towards meeting the goals and objectives of the program.
May perform executive secretarial services under limited direction.