Administrative Assistant ll

Arroyo Vista Family Health•Los Angeles, CA

23d•$25 - $29•Onsite

About The Position

Under the direct supervision of the Executive Assistant, the Administrative Assistant II is responsible for providing secretarial support to the Executive Staff, and Management Staff, assists with special administrative projects, assists with PBX/Reception telephone coverage, and assists with other projects as assigned.

Requirements

Minimum three (3) years secretarial experience, including experience in the healthcare field.
One (1) year of college units or one year of secretarial experience in lieu of college.
Type 65 words per minute.
Proficient in the use of Microsoft Office (Word, Excel, Outlook and PowerPoint).
Excellent grammatical and spelling skills. Outstanding written and verbal communication and interpersonal skills.
Ability to create correspondence independently.
Basic medical terminology and basic mathematics.
Bilingual (English/Spanish).
Ability to work well with others in a professional manner in a team oriented environment.
Valid California Driver’s License, access to an automobile, and state-required auto liability coverage.

Responsibilities

Providing secretarial and administrative support to the Chief Medical Officer, Director of Managed Care Services, Credentialing Coordinator, Director of Community and Patient Relations, Nursing Supervisor to include scheduling and coordinating meetings, typing meeting minutes, reports, memos, forms, grant work and contracts; answer telephone calls; take messages as required; make work telephone calls as assigned; make copies and assemble documents; maintain the provider calendars; and makes travel arrangements when needed; provide administrative and secretarial support to other management staff as assigned.
Preparing and attending monthly Medical Staff meetings, monthly Managed Care meetings, monthly Credentialing/Peer Review Committee meetings and other meetings as assigned. Taking and transcribing meeting notes and providing administrative support to committee chairperson.
Providing administrative secretarial assistance to the Chief Medical Officer, Credentialing Coordinator, and Human Resources Department with credentialing and credentialing audit preparation, maintaining confidentiality per policy and standards.
Maintaining the work area neat and organized; keep work information current; maintain organized work files and works closely with other administrative assistant staff to maintain an organized, updated central filing system.
Assuring all work documents are accurate, complete, and proofread and that all work assignments are completed on schedule.
Maintaining office equipment, e.g., computer, typewriter, copy machine, fax machine, etc., and reports equipment malfunctions to the supervisor.
Assisting with PBX/Reception telephone coverage as needed and assigned.
Assisting with secretarial support on special Agency projects as required and assigned, e.g., Agency fund development, strategic planning, and grant preparation assignments and performs administrative errands.
Actively participating in the Improving Organizational Performance (IOP) Program, which includes but is not limited to Infection Control, Health and Safety Program, Emergency Preparedness Program, Risk Management Program and Medical Staff programmatic activities.
Following all Agency safety and health standards, regulations, procedures, policies, and practices.
Performing other related duties as assigned.