Executive Administrative Assistant

South Sound Behavioral Hospital • Lacey, WA

3d • Onsite

About The Position

South Sound Behavioral Hospital is seeking to hire an Executive Administrative Assistant/ Medical Staff Coordinator. This full-time role provides high-level administrative support to the Chief Executive Officer (CEO) and the Chief Medical Director (CMO). The ideal candidate will anticipate needs, proactively manage schedules, and ensure smooth and efficient operations. This position supports the Administration Department by maintaining an organized environment with a courteous professional demeanor. Responsibilities include performing clerical tasks for the CEO & Medical Director, maintaining administrative records, answering/initiating phone calls, and managing facility administrative records. The role involves maintaining and updating physician/licensed practitioner and facility operation contract books, reporting pertinent information to various committees, and initiating the verification of medical staff credentials. The position also coordinates the CEO's schedule, organizes meetings, and attends/maintains minutes for facility meetings, including the Medical Executive Committee, Medical Staff Committees, and Administrative Management meetings.

Requirements

• Associates Degree in Business Administration or related field preferred; or an equivalent combination of education and experience.
• At least three (3) years’ experience as an Administrative Assistant in a health care setting.
• Must be able to type at least 65 w.p.m.
• Knowledge of medical terminology.
• Thorough knowledge of Word and Excel software programs.
• Shorthand experience desired.

Responsibilities

• Provide high-level administrative support to the Chief Executive Officer (CEO) and the Chief Medical Director (CMO).
• Anticipate needs, proactively manage schedules, and ensure smooth and efficient operations.
• Support the Administration Department by maintaining an organized environment with a courteous professional demeanor.
• Perform clerical tasks for CEO & Medical Director including facility administrative records, answering/initiating phone calls and intercom pages in a professional manner.
• Maintain and update physician/licensed practitioner and facility operation contract books.
• Ensure that pertinent information is reported to the Consulting Board, Medical Executive Committee, Medical Staff Committees and Facility Committees.
• Initiate verification of medical staff credentials for each new applicant and reappointment of existing medical staff members, working closely with Medical Director.
• Coordinate the Chief Executive Officer's daily schedule and organize meetings as assigned.
• Attend and maintain complete minutes for various facility meetings, which may include meetings of the Medical Executive Committee, Medical Staff Committees and Administrative Management meetings.

Benefits

• 401(k) + matching
• Health insurance
• 100% company-paid life insurance coverage up to 2x your annual salary
• Vision insurance
• Dental insurance
• Short-term and long-term disability insurance
• Paid time off
• Paid holidays
• Cafeteria on site
• Employee engagement events
• Employee assistance program
• Employee recognition program
• Free parking
• Career & training development opportunities
• Dynamic and inclusive work environment
• Engaged management team dedicated to your success
• A guiding mission and set of values that serve as both our northstar and yours, anchoring our collective purpose and aspirations

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree