Administrative Assistant III

A T Still University of Health Sciences•St. Louis, MO

4d•Onsite

About The Position

A.T. Still University's Missouri School of Dentistry & Oral Health (ATSU-MOSDOH) is seeking an administrative assistant III on the St. Louis, MO campus. The executive assistant will provide assistance to the Assistant Dean MOSDOH Clinical Affairs. They will assist in the performance of ongoing operations and communications of the office and will handle and process confidential information in a professional manner. As such, they will provide clerical and general office support that contributes to the accomplishment of the goals of the office. The administrative assistant III will represent the Assistant Dean MOSDOH Clinical Affairs in a professional manner at all times and will interact with faculty, staff, students, alumni, community health centers, professional agencies and other professionals within the academic community and general public. This position reports to the Assistant Dean MOSDOH Clinical Affairs.

Requirements

Bachelor's degree preferred or equivalent combination of education/experience from which comparable knowledge and abilities are acquired
Excellent computer skills with good working knowledge of Microsoft Word, Excel, Access, and PowerPoint
Knowledgeable of Google email functions, electronic calendars, and Internet search engines
Polished written, oral, and interpersonal communications skills
Effective time management
Organizational skills
Detail oriented
Writing, proofing and editing abilities
Professional office and phone etiquette
Ability to multi-task
Competency using standard office equipment including, but not limited to, computer, laser printer, photocopier/scanner, fax machine, phone systems, etc.
Team player, willing to work independently and closely with others
Even temperament
Willing to treat students, staff, and faculty in a collegial manner
Able to juggle several projects while meeting deadlines with strong prioritization abilities
Must represent ATSU in a highly professional manner, both internally and externally

Nice To Haves

Experience in a university or health care professional institution is helpful
Project/program management experience
Secretarial/office management experience
Proven track record in a highly productive professional setting

Responsibilities

Maintaining calendar
Organizing data and reports
Typing
Answering the phone and screening calls
Sorting and prioritizing mail
Scheduling appointments
Making travel arrangements
Ordering office supplies
Processing travel advances, reimbursements, and expense reports
Facilitate contact between faculty, students, administrators and the Assistant Dean MOSDOH Clinical Affairs
Write and/or finalize reports, minutes and correspondence
Maintain files, reports, and records
Coordinate meetings, make appropriate reservations and food arrangements, contact meeting attendees, and prepare associated materials
Attend meetings, take and prepare minutes, and distribute to appropriate personnel
Provide clerical and general support to facilitate the execution of ASID program initiatives
Manage the Assistant Dean MOSDOH Clinical Affairs’ office
Assist the Assistant Dean MOSDOH Clinical Affairs with preparation for meetings, presentations
Coordinate calendars for the Assistant Dean MOSDOH Clinical Affairs and MOSDOH calendar
Prepare all travel arrangements, leave forms, and travel reimbursements for the Assistant Dean MOSDOH Clinical Affairs
Coordinate/manage assigned projects and initiatives
Maintain agenda and minutes for COPC, Faculty Calibration, CCU and SCU Director meetings
Conduct faculty chart audits and provide reports
Maintain Incident Reports
Other duties as assigned