Construction Administrative Assistant

TSP Contracting•Fairfax, VA

80d

About The Position

Provide day-to-day administrative support to ensure office efficiency and organization. Assist project managers with tracking schedules, budgets, labor hours, and materials. Coordinate with vendors and subcontractors for timely project deliveries. Monitor and control project expenses, identifying areas for cost savings. Serve as a liaison between the field, vendors, and project teams. Maintain accurate records and help prepare invoices, reports, and project documentation. Support technology needs by coordinating with the IT subcontractor.

Requirements

3–5 years of experience in office administration and project coordination
Proficiency in Microsoft Office (Excel, Word, PowerPoint)
Working knowledge of job cost accounting and bookkeeping
Familiarity with project management or accounting tools like Zoho
Strong organizational and time management skills
Excellent communication skills, both written and verbal
Bilingual – Spanish and English required
Detail-oriented and analytical with a solution-focused mindset

Responsibilities

Provide day-to-day administrative support to ensure office efficiency and organization.
Assist project managers with tracking schedules, budgets, labor hours, and materials.
Coordinate with vendors and subcontractors for timely project deliveries.
Monitor and control project expenses, identifying areas for cost savings.
Serve as a liaison between the field, vendors, and project teams.
Maintain accurate records and help prepare invoices, reports, and project documentation.
Support technology needs by coordinating with the IT subcontractor.