Administrative Office Assistant

Mona Shah & Associates Global Attorneys at Law•New York, NY

46d•$45,000 - $55,000

About The Position

We're looking for reliable, detail-oriented Office Assistants to help ensure our office runs smoothly. The primary responsibility of an Office Assistant is to assist the administrative staff, but additional duties include printing, packaging, scanning, filing, copying, answering the phones, and data entry. We are seeking responsible and amicable individuals who are willing to learn new skills and take initiative on assigned projects.

Requirements

Must be organized, & can multitask in a fast-paced environment
Excellent knowledge of the English language and some legal terminology, including spelling, grammar, and punctuation.
In-depth knowledge of advanced functions using the current version of Microsoft Word
Need to be able to convert documents and clean up the formatting
Must possess excellent organizational skills, good judgment skills, and problem-solving skills
Be able to communicate with everyone and most importantly be a team player!!!

Responsibilities

Print, scan, photocopy, fax, and utilize other office equipment as needed
Makes regular trips to the Post Office and FedEx
Takes care of depositing checks and other banking needs
Assisting with ordering of office supplies
Regularly communicate with the Managing Partner, partner, and other attorneys on workload, and assist other team members when workload permits
Perform basic functions regarding the telephone system
Schedule appointments for attorneys on the calendar
Greet clients/visitors and escort them to the appropriate conference room or office