Office Administrative Assistant

Quantum Industrial•Gilbert, AZ

About The Position

The Office Administrative Assistant provides day-to-day administrative support to the office, project teams, and leadership. You’ll help keep office operations organized, maintain accurate records, coordinate schedules and communications, and support purchasing, reporting, onboarding, and other administrative needs.

Requirements

High school diploma or equivalent required
Strong organizational and time-management skills
Proficiency with Microsoft Office, including Excel and Outlook
Strong attention to detail and data accuracy
Professional written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
Dependable, team-oriented, and solutions-focused approach

Nice To Haves

1–3 years of office administration or administrative support experience preferred
Construction, mechanical, service, or industrial industry experience is a plus
Experience with ERP or accounting systems preferred

Responsibilities

Support daily office operations and administrative tasks
Answer calls, emails, and general inquiries professionally
Organize and maintain company, project, and compliance records
Enter and update data in ERP and other company systems
Assist with invoices, purchase orders, expense reports, and administrative tracking
Support scheduling, meetings, travel arrangements, and company events as needed
Assist with office supply purchasing, inventory, and vendor coordination
Support project teams with document preparation, reporting, and tracking
Assist with employee onboarding, timekeeping, and administrative HR tasks as needed
Prepare basic reports and spreadsheets for management
Communicate with employees, customers, vendors, and internal departments
Maintain confidentiality of company and employee information