Administrative / Office Assistant

City of Alabaster•Alabaster, AL

5d•$21 - $29•Hybrid

About The Position

The City of Alabaster is seeking an organized, dependable Administrative Assistant to support the Fire Department’s daily operations. This position combines administrative and clerical work with hands-on supply coordination, including ordering, inventorying, and delivering station supplies, uniforms, and non-narcotic medical/EMS supplies to fire stations. The ideal candidate communicates professionally, pays close attention to detail, and takes initiative to keep assignments and department resources organized.

Requirements

High school diploma or GED.
Administrative or clerical experience.
Proficiency with Microsoft Office Suite.
Valid Alabama driver’s license and eligibility to be insured to operate a City vehicle.

Nice To Haves

Experience in inventory management, logistics, data analysis, spreadsheets, or inventory management software.

Responsibilities

Serve as a department point of contact by answering calls and emails, assisting visitors, and directing inquiries to appropriate personnel.
Assist with ordering, receiving, tracking, and replenishing supplies for all fire stations.
Load, transport, unload, and stock supplies using a department vehicle.
Process purchase orders, requisitions, and invoices; obtain vendor quotes; and reconcile deliveries with purchasing records.
Maintain accurate inventory records and prepare supply usage reports using spreadsheets or inventory software.
Track supply expenditures and maintain records that support department budget preparation.
Compile departmental data, organize reports, and recommend tools to improve administrative and inventory processes.
Support department events, training activities, community engagement, and special projects.
Assist with public communications, including social media content and newsletters, as assigned.
Maintain professional working relationships with citizens, vendors, City employees, and department personnel.
Regular and predictable attendance is an essential requirement.
Additional job-related duties may be assigned.