Office Administrative Assistant

Everus Construction Group•Tualatin, OR

2d•Onsite

About The Position

The Office Administrative Assistant serves as the primary point of contact for visitors and incoming communications while providing administrative support across the organization. This position coordinates mail and deliveries, maintains office communication resources, equipment, supplies, and common areas, and helps ensure efficient, professional day-to-day office operations.

Requirements

A working knowledge of general office procedures and administrative support normally acquired through one year experience as a receptionist, office coordinator, or front desk associate
A high school diploma or equivalent
Strong verbal and written communication skills
Excellent customer service and interpersonal skills
Abillity to manage multiple priorities in a fast-paced environment
Proficiency with Microsoft Office applications and standard office equipment
Strong organizational skills with attention to detail and accuracy

Responsibilities

Serve as the primary point of contact for incoming communications by answering, screening, transferring calls, taking and relaying messages, and notifying employees of visitor arrivals.
Provide administrative support by preparing correspondence, reports, and other documents; performing data entry; maintaining filing systems; and assisting various departments as needed.
Receive, process, and distribute incoming mail, packages, deliveries, bid requests, and other materials; sign for deliveries when required.
Maintain and update office communication resources, including the company telephone directory, and provide telephone system orientation to new employees as needed.
Manage office equipment and supplies by maintaining office machines, coordinating service and repairs, ordering supplies, monitoring inventory levels, and organizing copy/media areas and storage spaces.
Maintain the reception area and office common spaces, ensuring they are tidy and presentable.
Maintain office security by performing opening and closing procedures, including locking facilities and activating/deactivating the alarm system as required.
Perform other tasks and special projects as assigned.