Administrative Assistant Jobs

About The Position

Requirements

• 8+ years of experience in an administrative support role, including experience supporting senior leaders or executive teams.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, with strong calendar management skills.
• Excellent verbal and written communication skills, with the ability to interact professionally with all levels of the organization and external partners.
• Strong organizational, time management, and problem-solving skills, with exceptional attention to detail and the ability to prioritize multiple tasks with urgency.
• Proven ability to manage confidential and sensitive information with discretion, professionalism, and sound judgment.
• Ability to work independently, collaborate with other administrative professionals, and adapt to changing priorities in a dynamic environment.

Nice To Haves

• Experience supporting Technology teams or leaders in a large corporate environment.
• Experience coordinating meetings, events, travel, onboarding, or office and floor operations.
• Bachelor's degree preferred.
• Familiarity with productivity, collaboration, task management, or Generative AI tools used to streamline administrative work.

Responsibilities

• Manage complex calendars for one or more leaders, including scheduling meetings, balancing priorities, coordinating across stakeholders and time zones, and resolving last-minute conflicts.
• Provide day-to-day administrative support for the team, including coordinating meetings, preparing agendas, materials, and presentations, tracking action items, ordering supplies, and maintaining organizational charts, distribution lists, and team information.
• Coordinate travel arrangements and reconcile travel and expense reports, including processing other departmental expenses as needed.
• Plan and support internal and external meetings, events, conferences, and team forums, including room setup, video conferencing, catering, and coordination with Office Services, IT, and other support teams.
• Assist with onboarding activities for new employees, provide backup support to other administrative assistants, manage secure and sensitive information, and support special projects or other administrative duties as assigned.

Benefits

• leave programs
• adoption assistance
• student loan repayment programs