Administrative Assistant

Parsons Corporation•Whitehorse, YT

2d•Onsite

About The Position

Parsons is now hiring an amazingly talented Administrative Assistant to support our Faro Mine Remediation Project Office in Whitehorse. In this role you will perform various administrative, clerical, data collection, data entry, and report writing tasks specific to assigned project or work group. Most assignments require familiarity with standard Company processes, clear communication and computer skills.

Requirements

High School Diploma and 1+ years of relevant experience or equivalent combination of education and experience
Good business English and general office practice skills are required.
Demonstrated proficiency in keyboard skills, as well as a working knowledge of MS Windows and related word processing, spreadsheet, and database software, is required.
Class 5 Driver's License
Understanding and awareness of the Kaska Dena culture and communities within northern BC and Yukon.
This position is part of our Critical Infrastructure team.

Responsibilities

Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative style word processing.
Be responsible for verifying data gathered, such as matching supplier invoices against file copies.
Distributes reports as directed by immediate supervisor.
Originates correspondence and reports not requiring the personal attention of immediate supervisor.
Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
Establish and maintain records of equipment, including a log of equipment service dates.
Initiate requests for service.
Obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports.
Produce a comparative report of actual expenditures against budget as directed.
Coordinate physical space requirements for the assigned unit.
Periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
Performs other responsibilities associated with this position as may be appropriate.