Administrative Assistant

Goldman Sachs • New York, NY

11d • Onsite

About The Position

The Corporate Planning & Management (CPM) division encompasses Finance & Planning, Global Procurement, Product & Reporting, and CPM Management teams. These teams are responsible for business planning and analytics, expense management, third-party risk management, sustainability strategy for operations and supply chain, and firm-wide governance strategies. This role provides assistant coverage for senior stakeholders in EMEA, focusing on general administrative support, diary and meeting management, travel coordination, expense management, and ad hoc projects. The position is based in the Birmingham office, requiring a self-starter who can develop processes to ensure smooth administrative operations.

Requirements

• Proficient working knowledge of Microsoft Office including Outlook, PowerPoint and Excel.
• Excellent written and verbal communication skills along with ability to communicate clearly, concisely and confidently.
• Strong attention to detail, organized, efficient, and highly motivated.
• Can-do attitude and eagerness to grow with the department.
• Ability to build and maintain strong working relationships along with willingness to work collaboratively amongst assistant and admin team based both locally and globally.
• Ability to take on and prioritize a variety of time-sensitive tasks and projects whilst remaining flexible as priorities change.
• Proactivity as ability to take initiative, follow up where necessary without prompting and seek clarification when needed.
• Strong work ethic with a positive attitude and growth mindset.
• Ability to work well under pressure and stay professional in a busy and sometimes hectic environment.
• Ability to handle sensitive matters with discretion and confidentiality.

Responsibilities

• Extensive and proactive diary and meeting management, including prioritization and coordination with senior stakeholders and global assistants across multiple time-zones.
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required.
• Provide ad hoc support to wider senior management group and senior visitors when required.
• Act as the main point of contact for administrative queries for the region.
• Arranging international travel for Managing Directors and processing expenses.
• Coordinating the onboarding of new hires, transfers, terminations.
• Managing monthly invoices and arrange for payment as requested.
• Participate in general administrative duties, ad-hoc projects, committees and or group events as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed