Administrative Assistant Jobs

About The Position

Requirements

• Knowledge processing multi-location payroll.
• Working knowledge of payroll best practices.
• Strong PC skills, including proficiency in Excel.
• Strong work ethic and team player.
• High degree of professionalism.
• Ability to deal sensitively with confidential material.
• Strong interpersonal (verbal and written) communication skills.
• Ability to communicate with various levels of management.
• Decision-making, problem-solving, and analytical skills.
• Organizational, multi-tasking, and prioritizing skills.
• Must be able to work under weekly deadline pressures, quarter-end and year-end activities related to payroll, inventory control, and financial reporting.

Nice To Haves

• High School diploma preferred.

Responsibilities

• Maintains the location’s time recording and reporting for all non-exempt company employees as well as temporary labor so that all employees are accurately paid.
• Assists employees with payroll-related questions or concerns.
• Timely invoicing for all permanent and one-time jobs except the transportation brokerage.
• Communicates clearly and professionally with customers and vendors regarding any invoice issues and discrepancies.
• Process all vendor invoices and submit to Management for review and approval; maintain all vendor files.
• Responsible for general administrative functions of the operation.
• Serves as a go-to for general office inquiries.
• Ensure accuracy is met when calculating and reporting on monthly revenue reports and Little Rock Port Authority rent calculations.
• Answer and direct phone calls to appropriate personnel in a courteous manner.
• Maintain records management efficiently and confidentially.
• Be aware of surroundings to maintain a safe and injury-free work environment.
• Responsible for special tasks requested by Management.
• Provides support as needed for the Shipping and Receiving department.
• Other duties as assigned