Administrative Assistant (NON;MP)

Maimonides Medical Center•New York, NY

About The Position

The Administrative Assistant I provides vital support to maintain the efficient operation of the office. The Administrative Assistant I is responsible for supporting office operations through general administrative tasks. This role involves handling phone calls, managing office supplies, scheduling appointments, assisting with document management, and providing customer service. The role ensures that the office environment is organized and well-maintained, contributing to a productive workplace. By handling these essential duties, the Administrative Assistant I helps to ensure that daily office functions run smoothly and effectively.

Requirements

High school diploma or equivalent
2+ years prior experience in a similar administrative role
Strong organizational skills with the ability to multitask.
Excellent verbal and written communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to maintain confidentiality and exercise discretion.
A positive attitude and willingness to learn.
Speaks, reads and writes English to the extent required by the position

Nice To Haves

Associate’s degree or higher preferred
knowledge of a second language preferred

Responsibilities

Answer and direct phone calls, take messages, and respond to inquiries professionally
Manage office supplies, including ordering and maintaining inventory
Organize and schedule meetings, appointments, and travel arrangements
Assist in preparing and editing documents, reports, and presentations
File and maintain records, ensuring they are organized and easily accessible
Handle general office tasks such as photocopying, scanning, and faxing
Assist with data entry and maintain databases and support timekeeping functions
Support senior staff with project coordination and administrative needs
Maintain a professional and welcoming front-office presence for visitors
Handle other administrative duties as required
Provide backup support for other team members as needed
Maintains established departmental policies and procedures, objectives, quality assurance program safety, environmental, and infection control standards