Administrative Assistant, Leasing

Benderson Development•Rochester, NY

3d•$24 - $28

About The Position

This role supports the Leasing Department by conducting research on potential development sites, managing marketing materials, and providing administrative assistance to leasing agents. The Administrative Assistant will be responsible for gathering detailed insights on demographics, property attributes, economic conditions, education, and tourism for various locations. They will also maintain and update property listings, assist with marketing activities, and handle communication with prospective tenants and external parties.

Requirements

2 + years’ experience in an office environment or administrative experience preferred.
Excellent communication and interpersonal skills.
High level of attention to detail.
Ability to multitask in a fast-paced environment.
Knowledge of MS Office, Microsoft Teams and Excel preferred.

Responsibilities

Research potential development sites, existing company locations, competitor locations, and properties to gather detailed insights on demographics, property attributes, economic conditions, education, and tourism.
Create competitive and site mapping and produce demographic reports using proprietary software.
Prepare leasing data packages for prospective sites, including site plans, maps, demographic profiles, and traffic counts.
Ensure marketing materials are current/updated in the document management system and on the company website.
Maintain and update listings for office, industrial and warehouse properties on various proprietary listing systems.
Communicate messages and information using a variety of methods to promote properties.
Collaborate extensively with leasing agents.
Act as liaison with outside media and research sources.
Evaluate and hire photographers as needed.
Assist in the creation and execution of marketing activities for the Leasing Department, including property brochures and flyers, trade show booths, and advertising special promotions and events.
Aid with all activities associated with preparations for trade shows, including booth graphics, updating of property collateral materials, and meeting schedules.
Answer phones, especially regarding calls from individuals/prospective tenants, provide information and direct calls to appropriate personnel.
Type correspondence, proposals and letters for lease agents with minimal errors, high attention to detail and accuracy.
Proofread and review for errors and accuracy in grammar, spelling and intent of information.
Maintain tenant files for lease agents and department files.
Coordinate ordering of supplies for Leasing Department and Executive area.
Provide direction/feedback to guide graphic designers in preparation of marketing materials used for leasing and production of company materials.