Administrative Assistant Jobs

About The Position

Requirements

• Associates degree or previous administrative experience preferred, with 1–3 years of office or administrative support experience strongly preferred.
• Requires a basic understanding of GMP’s, HACCP and SQF guidelines.
• High proficiency in MS Office Suite skills (Word, Excel and PowerPoint).
• Excellent written and oral communication/interpersonal skills.
• Professional phone etiquette and ability to interact with visitors, vendors, employees, and leadership in a professional manner.
• Ability to read and write English. Ability to read a limited number of two and three syllable words and to recognize similarities and differences between words and between series of numbers. Ability to print and speak simple sentences.
• Ability to collaborate as part of a team and support multiple departments and leaders.
• Highly motivated and action oriented, with demonstrated ability to effectively organize tasks, manage time, set priorities and meet deadlines.
• Demonstrated problem solving skills and ability to handle changing priorities throughout the day.
• Strong organizational skills and attention to detail.
• Proven competency in the following areas: Action Orientation, Listening, Informing, Customer Service, and Professional Communication.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Responsibilities

• Answers and directs incoming phone calls in a professional and timely manner.
• Greets and assists visitors, vendors, applicants, and employees entering the office.
• Coordinates conference room scheduling, setup, and cleanup for meetings and events.
• Assists with planning and coordinating meeting lunches, team events, and office gatherings.
• Maintains office organization, supplies, and general administrative support for leadership team members.
• Supports leadership team with calendar coordination, document preparation, filing, and communication needs.
• Assists with creation and distribution of company communications, flyers, and administrative documents.
• Maintains vendor and visitor relationships with a high degree of customer service and professionalism.
• Supports administrative tasks such as badge requests, office coordination, mail distribution, and record management.
• Interfaces with all departments and different levels of employees while assisting with questions and general office support.
• Assists other departments when required.
• Light travel to other locations may be required on occasion.
• Takes responsibility of work area to produce a safe and quality food product. Reports all food safety related problems to your manager and to the QA dept in order to initiate immediate action.