Administrative Assistant

Air Line Pilots Association, Int'l.•Chicago, IL

2d•$48,204 - $64,402•Hybrid

About The Position

The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world seeks an experienced Administrative Assistant for the United Master Executive Council (MEC) Office in Rosemont, IL representing the 18,800 pilots flying for United. The Administrative Assistant provides general administrative support to successfully meet the United Master Executive Council’s (MEC’s) goals and initiatives in the areas of MEC office workflow, UAL MEC meetings and events, expense reporting, and provides timely backup support to ensure that administrative workflows and assignments are completed promptly and effectively. Working closely with the Office Supervisor and colleagues, they provide direct administrative support for events, meetings, and Committees, as assigned; and, provides Committee, Event Planning, and Reception backup support as often as needed. They will also assist in other committee support as assigned by Supervisor.

Requirements

High school diploma or the equivalent combination of education and experience.
Two (2) years of related experience.
Proficiency on personal computers and word-processing packages, specifically Microsoft 365.
Solid writing and communication skills, as well as effective interpersonal skills, diplomacy, and tact to work with all levels of employees, management, and membership.
Must be able to push, pull, and/or lift up to fifty (50) lbs. without assistance.
Software: Microsoft Excel, Word, PowerPoint, and SharePoint required.
Able to work flexible schedule on short-notice as needed.

Nice To Haves

Three (3) or more years of related experience preferred.
Experience with proofreading and editing preferred.
Other software may be a plus.

Responsibilities

Provides general administrative support to successfully meet the United Master Executive Council’s (MEC’s) goals and initiatives in the areas of MEC office workflow, UAL MEC meetings and events, expense reporting.
Provides timely backup support to ensure that administrative workflows and assignments are completed promptly and effectively.
Provides direct administrative support for events, meetings, and Committees, as assigned.
Provides Committee, Event Planning, and Reception backup support as often as needed.
Assists in other committee support as assigned by Supervisor.

Benefits

401k Plan with Non-Elective Employer Contribution of 11% plus 3% contribution into a Market-Based Cash Balance Plan after 180 days of employment.
Employees can choose to make pre-tax, Roth, and after-tax contributions to the 401(k).
Generous health care benefits on day one – Aetna PPO Plan, Aetna High Deductible Health Plan, and a Kaiser HMO Plan (where available), which includes coverage for medical, dental, and vision benefits for the employee, their spouse, and/or dependent children.
Employees do not have to pay premiums if they enroll in the Aetna High Deductible Health Plan or the Kaiser HMO Plan.
15 days paid vacation and 13 holidays per year plus 2 volunteer days per year.
Generous sick and bereavement leave.
Competitive parental leave.
Company-paid coverage for long term disability, life insurance, and accidental death & dismemberment.
Flexible Spending and Health Savings accounts.
Retiree health plan and a retiree health account (retiree HRA).
Education Assistance Program that reimburses 100% of eligible expenses.
Optional benefits include a legal plan, supplemental life insurance, college 529 plan, pet insurance, long term care insurance, and qualified transportation fringe benefits (where available).
Partial remote work opportunities are available after six months of service.