Administrative Assistant – Family Reunification Program

MNA•Bonnyville, AB

1d•Onsite

About The Position

The Otipemisiwak Métis Government is recruiting a full-time Administrative Assistant based at the Family Reunification Building in Bonnyville. Reporting to the Family Reunification Program Site Operations Manager, the successful candidate will be responsible for handling administrative tasks, implementing effective filing and finance management processes, and assisting with program delivery logistics. The successful candidate will be a helpful and positive presence in the workplace with excellent communication skills and will be required to both take direction and work intuitively to support the completion of the department’s goals and objectives in a professionally and culturally appropriate manner.

Requirements

Administrative certificate/diploma or education in a related field. Other relevant training and experience will be considered.
Minimum two (2) years of experience in a similar administrative or receptionist role is required.
Minimum two (2) years of customer service experience required.
Ability to work a regular schedule of Monday – Friday, 8:30 AM – 4:30 PM, as well as occasional evenings and weekends with notice.
Ability to travel throughout the province of Alberta.
Reliable transportation and a valid Class 5 Driver’s License.
Acceptable attainment of a Police Information Check with a Vulnerable Sector Check and an Intervention Record Check is required.

Nice To Haves

Familiarity with Requisition/Purchase Order software systems is an asset.
Indigenous Awareness Training and Training in Trauma Informed Care is an asset.

Responsibilities

Ensure that administrative activities are delivered in a timely and efficient manner.
Process team finance transactions in the PO system (Workplace) and follow finance management procedures for creating cheque requisitions and processing expense claims.
Perform clerical functions such as ordering supplies, preparing correspondence, receiving visitors, answering phone calls, and directing inquiries.
Coordinate and organize meetings and conferences, including venue bookings, travel arrangements, accommodations, and catering requirements, as required.
Prepare, distribute, and appropriately file internal and external correspondence, including meeting agendas and minutes, letters, briefings, legal documents, forms, reports, presentations, and other documents.
Develop and maintain an accurate and up to date records management system (including classifying and coding electronic and hardcopy files). Ensure the safeguarding of all confidential files.
Assist with administration of Otipemisiwak Métis Government provincial events & programs and coordinate and complete special projects, as required.
Work cooperatively with all team members to support the achievement of tasks and goals.
Develop and maintain constructive working relationships with both internal and external stakeholders, including management, employees, business and community partners, and the Métis community.
Present a positive and professional image of the organization when interacting with employees, citizens, visitors, and other external stakeholders.
Maintain a high level of cultural sensitivity, professionalism, and confidentiality in all interactions and when handling sensitive documents.
Other duties as required or assigned.