Administrative Assistant Sr

BLUE ORIGIN • Seattle, WA

2d • $40 - $57

About The Position

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We’re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight! This role is part of Blue Origin Operations, which is comprised of Integrated Supply Chain, Test Operations, Safety, Quality, and Mission Assurance. This includes Manufacturing and Supply Chain support across all Blue Origin facilities. As part of a unique and highly skilled team, you’ll participate in the development of rocket engines as an Admin Assistant Sr. We are seeking a proactive, service-oriented individual with excellent communication, administrative and customer service skills that can thrive in a fast-paced environment, while embracing teamwork. This role requires strong attention to detail, organizational skills, and the ability to work independently and communicate effectively. You will primarily be responsible for performing a wide variety of administrative functions at our site supporting a growing workforce of engineers, technicians, and other professionals. This position will directly impact the history of space exploration and will require your dedicated commitment and detailed attention towards safe and repeatable spaceflight.

Requirements

• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Discretion and the ability to handle confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative software.
• Excellent interpersonal and communication skills.
• Ability to multitask and work efficiently in a fast-paced environment.
• Ability to leverage AI tools to increase efficiency and accuracy
• Experience in an administrative or office environment is required

Nice To Haves

• Excellent computer skills with Microsoft Excel, MS Excel, and other MS Office software.
• Excellent written /verbal communications skills
• Demonstrates understanding and is able to apply continuous improvement terminology/too
• a bachelor's degree often preferred but not always mandatory

Responsibilities

• Calendar and meeting management: Schedule meetings, manage complex calendars for multiple executives, and handle logistics like room bookings and catering.
• Travel and expense management: Arrange domestic and international travel, including flights, hotels, and ground transportation, and process expense reports.
• Communication and correspondence: Screen and prioritize incoming calls and emails, and draft and proofread correspondence such as memos, reports, and presentations.
• Information and document management: Organize and maintain confidential files, records, and databases, both physically and digitally.
• Administrative oversight: Oversee general office operations, manage office supplies, and recommend workflow improvements.
• Facility Support & Space Management: Allocating and managing desk locations at each of the Lunar Facilities. Supporting visitor/tour readiness such as badges and clearances in compliance with Blue guidelines.
• Support and liaison: Serve as a point of contact between executives, staff, and external stakeholders. Assist with project planning and execution.
• Employee engagement: Participate in planning and executing employee engagement activities to foster a positive work environment
• Reporting and finance: Assist in the preparation of reports and track expenditures or budgets.
• Mentorship: May provide direction or mentorship to junior administrative staff.

Benefits

• Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.
• Stock Options for all regular employees (working at least 20 hours/week)
• Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior