Intermediate Administrative Assistant, UVA Library

UVA Health•Charlottesville, VA

2d•$19 - $25•Onsite

About The Position

The University of Virginia Library is seeking an Intermediate Administrative Assistant in the Office of the Dean of Libraries. This position will provide a high level of clerical and administrative support to the University of Virginia Library’s Senior Leadership team and the Executive Assistant to the Dean of Libraries. About the University of Virginia Library: The University of Virginia Library is here to ensure that the University community has the information it needs for teaching, research, and personal enjoyment and enrichment. Regularly ranked in the top quartile of ARL libraries, UVA Library has six locations, more than 220 staffers, and more than 100 student employees. Additionally, as a major research institution, the Library regularly collaborates with professional organizations such as the Virtual Library of Virginia (VIVA), Virginia Library Association, Association of College and Research Libraries, and others. The University of Virginia Library promotes a culture of respect, collaboration, accountability, and mutual understanding. Departments and individuals are expected to work together, both in professional collaborations and in creating a culture where all can thrive. The UVA Library is interested in reviewing candidates with a broad range of experiences, education, and qualifications. If you are excited about this role but your past experience doesn’t align perfectly with every preferred qualification in the job description, we encourage you to apply anyway.

Requirements

High School Diploma or equivalent required.
1+ year of relevant experience required.

Nice To Haves

Associate’s degree
Prior experience providing administrative support to executives or senior leaders
Demonstrated experience building, organizing, and maintaining Confluence site
Proven experience coordinating events and managing travel arrangements

Responsibilities

Provide advanced, administrative coordination to support office operations and special projects.
Arrange business travel, coordinate meetings, and support agenda management and expense tracking
Compile data for preparation and editing for senior leaders
Review and answer correspondence, screen callers and visitors, and handle confidential matters
Manage electronic files and produce reports
Serve as the point of contact for facility, equipment, or service calls.
Organize meetings and materials for special events
Secure the space, ensure the room is set up appropriately, select and order catering, arrange speaker travel, and facilitate honorarium payment.
Use a business intelligence platform and MS Office business applications to monitor accounts and prepare expense reports.
Hiring, training, and assigning tasks
In addition to the above job responsibilities, other duties may be assigned