Library Administrative Assistant

State of Indiana•Rockville, IN

12d•$34,216•Onsite

About The Position

As an Administrative Assistant at the Rockville Correctional Facility Library, you will support incarcerated individuals by addressing their inquiries and guiding them to a diverse range of informational resources.

Requirements

Specialized knowledge of the basic principles and theories of administrative management.
Working knowledge of research techniques and report composition.
Effective written and verbal communication skills.
Attention to detail and proofreading skills.
Organizational skills with the ability to prioritize tasks effectively and multitask.
Ability to use Microsoft Office Suite (Word, Excel, Outlook).
Ability to analyze procedures and policies and write procedural manuals and recommend improvements.
Ability to coordinate the work of section staff.
Ability to maintain cooperative work relationships.
A High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role.

Responsibilities

Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.
Researches and prepares various reports on agency programs and/or procedures.
Prepares and maintains procedural manual for agency functions.
Reviews policies, plans and procedures for administrative soundness.
Coordinates the work of various sections of the agency or department.
Answers inquiries from the public concerning policy and procedures in assigned area.
Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.
Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
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