Administrative Assistant Jobs

About The Position

Requirements

• High school diploma or GED
• One year of related experience
• Microsoft Office Suite or similar applications
• Attention to detail while maintaining effective time and task management
• Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service
• Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
• Regular physical attendance required

Responsibilities

• Performs administrative and secretarial duties that require broad and comprehensive knowledge of the organization’s policies and operations.
• Schedules appointments and meetings.
• Prepares requisitions and electronic purchase orders; submits to manager for processing.
• Assists in the preparation of and may transfer budget items, as needed.
• Maintains and controls records. Includes database, logs, cost records, and general records. Does not include bookkeeping.
• Sets up and organizes files and manuals and distributes as needed.
• Types and edits forms, reports, memos, and correspondences. Includes word processing.
• Designs spreadsheets, with multiple function formulas and links.
• Enters or edits data to existing database files.
• Inputs and edits standard text for routine correspondence and reports.
• Responds to inquiries from all levels of employees or external sources regarding a variety of questions.
• Assists with the production of presentations with unique and customized formatting patterns.
• Determines need of office supplies, equipment, and materials.
• Orders new office supplies and equipment as needed.
• Performs other job-related duties as assigned.

Benefits

• Tuition fee waiver at PBSC
• tuition reimbursement
• degree recognition award
• educational leave
• Medical, dental, vision, disability, life insurance
• parental leave
• Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off
• Potential remote or hybrid opportunities
• wellness programs
• apps related to stress management, nutrition, meditation
• Leadership programs
• professional learning workshops
• State retirement plan options
• voluntary 403(b) and 457 plans