Administrative Assistant- Office Services

Diaz Anselmo & Assoc. PA • Naperville, IL

2d • $18 - $20 • Onsite

About The Position

We are seeking a highly organized and detail-focused Administrative Assistant to join our Office Services team. In this role, you will play a key part in supporting daily operations across departments, ensuring our workplace remains professional, efficient, and welcoming. If you thrive in a fast-paced environment and take pride in being a reliable resource for office support, we encourage you to apply.

Requirements

• High school diploma or equivalent required
• 1 to 3 years of experience in administrative support, office services, or reception
• Proficiency in the Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with electronic filing systems
• Strong organizational skills
• Meticulous attention to detail
• Ability to multitask under tight deadlines
• Sound judgment for handling confidential matters
• Excellent verbal and written communication skills with a professional, customer-first demeanor.

Nice To Haves

• An associate’s degree or higher is preferred.
• Experience in a legal or professional services environment is a strong plus.

Responsibilities

• Deliver a warm, professional greeting to clients, visitors, and staff while managing visitor logs and check-in procedures.
• Sort and distribute incoming mail and correspondence; assist with high-volume scanning, copying, and physical document filing.
• Handle electronic filings across various county portals and distribute documents and internal communications across departments.
• Maintain the cleanliness and organization of common areas, including kitchens and copier stations.
• Provide proactive support for ad-hoc administrative duties and office initiatives as assigned.

Benefits

• Generous vacation policy
• 8 company-paid holidays
• Comprehensive medical, dental, and vision insurance with employer contributions for you and your dependents.
• Company-paid life insurance
• Short-term disability
• Employee Assistance Program (EAP)
• 401(k) plan featuring competitive company-matching contributions.
• Ongoing opportunities for development and career advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED