Administrative Assistant- Office Services

Diaz Anselmo & Assoc. PA • Naperville, IL

1d • Onsite

About The Position

We are seeking a highly organized and detail-focused Administrative Assistant to join our Office Services team. In this role, you will play a key part in supporting daily operations across departments, ensuring our workplace remains professional, efficient, and welcoming. If you thrive in a fast-paced environment and take pride in being a reliable resource for office support, we encourage you to apply.

Requirements

• High school diploma or equivalent required
• 1 to 3 years of experience in administrative support, office services, or reception
• Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) and familiarity with electronic filing systems.
• Strong organizational skills, meticulous attention to detail, the ability to multitask under tight deadlines, and sound judgment for handling confidential matters.
• Excellent verbal and written communication skills with a professional, customer-first demeanor.
• Ability to remain seated for extended periods and operate standard office equipment.
• Manual dexterity for document handling, filing, and data entry.
• Visual and auditory acuity to review materials and respond to communications.
• Occasional lifting and carrying of up to 20 pounds.
• Mobility to navigate the office and access supply areas.

Nice To Haves

• an associate’s degree or higher is preferred.
• experience in a legal or professional services environment is a strong plus.

Responsibilities

• Deliver a warm, professional greeting to clients, visitors, and staff while managing visitor logs and check-in procedures.
• Sort and distribute incoming mail and correspondence; assist with high-volume scanning, copying, and physical document filing.
• Handle electronic filings across various county portals and distribute documents and internal communications across departments.
• Maintain the cleanliness and organization of common areas, including kitchens and copier stations.
• Provide proactive support for ad-hoc administrative duties and office initiatives as assigned.

Benefits

• Generous vacation policy
• 8 company-paid holidays
• Comprehensive medical, dental, and vision insurance with employer contributions for you and your dependents.
• Company-paid life insurance
• Short-term disability
• Employee Assistance Program (EAP)
• 401(k) plan featuring competitive company-matching contributions.
• Ongoing opportunities for development and career advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED