Construction Management Administrative Assistant

HDR•Salt Lake City, UT

8d•Onsite

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Our Salt Lake City Construction Management group is in need of an organized person who excels in multitasking. Individual must be comfortable using Microsoft products especially excel. Individual will be responsible for tracking vehicle reports including miles, service records, lease information, etc. In addition, individual will help maintain and track field equipment, required staff training, purchasing equipment and delivering equipment to be calibrated etc.

Requirements

High School diploma or equivalent
Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
Self-motivated, well-organized and detail-oriented
Ability to handle confidential information
Proficiency with MS Office including Word and Outlook
An attitude and commitment to being an active participant of our employee-owned culture is a must
Comfortable using Microsoft products especially excel

Nice To Haves

Associate degree

Responsibilities

Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
Proofread and edit documents for grammar, spelling, punctuation and format
Provide support for staff as needed, including backup reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail
Complete word processing as needed, including letters, memos, reports and labels
Provide meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed
Perform other duties as needed
Tracking vehicle reports including miles, service records, lease information, etc.
Maintain and track field equipment
Track required staff training
Track purchasing equipment
Track delivering equipment to be calibrated