Construction Administrative Assistant

Fred Olivieri Construction•North Canton, OH

1d•Onsite

About The Position

Fred Olivieri Construction Company is currently looking for a full-time Construction Administrative Assistant. This position is responsible for general administrative support and specific responsibilities relating to the pre-construction, construction, and post construction activities. The ideal candidate must have very strong multi-tasking, communication, and organizational skills as well as strong clerical and computer skills. Attention to detail is an essential quality needed for this job. Must be able to work well under pressure while handling multiple deadlines on a day-to-day basis.

Requirements

Excellent organizational skills and attention to detail with strong follow-up skills and commitment to deadlines
Excellent computer skills, including Microsoft Office – Outlook, Excel, Word, PowerPoint, and Adobe
Strong verbal and written communication skills
Ability to work in a fast-paced, ever-changing environment
Resourceful, dependable and accountable
Ability to be flexible and adapt to changing priorities

Nice To Haves

Experience working for a Construction company or Architecture/Engineering Firm
Experience in an Administrative role

Responsibilities

Provide general daily support and completion of all administrative responsibilities
Prepare written correspondence, ensuring accuracy and consistent formatting
Process, file, and distribute paperwork
Participate in process review, evaluation, and improvement
Perform other duties as assigned
Set up all electronic files for job start-up
Ensure all insurance/bonds, building permits, security deposits, and other necessary documents are ordered
Assemble Superintendent book for the job site, which includes all drawings
Prepare exhibits and send with subcontracts
Create and maintain subcontractor and contact lists for each project
Prepare and track all purchase orders, subcontracts and change orders
Set up temporary utilities, job trailers, dumpsters, etc. as needed
Compose correspondence for Project Managers
Maintain ongoing knowledge of the progress of assigned projects
Act as a liaison with clients, architects, subcontractors, superintendents, etc.
Provide support to the Project Manager throughout the length of the project
Prepare and distribute weekly reports, photos, schedule updates, and drawing revisions
Ensure drawing revisions are uploaded to Procore and distributed to subcontractors, suppliers, superintendents, and Project Managers
Communicate with subcontractors for any final change orders, retainer releases, and warranty statements
Cancel any company utilities/rentals on the job site
Obtain Certificate of Occupancy
Ensure all inspection reports are received
Prepare and submit required documents to landlords or owners are required
Collect and prepare As-Built drawings for submittal
Prepare close-out paperwork
Track subcontractor warranties and all other close-out documents