Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• A bachelor’s degree OR a high school diploma together with two years of relevant work experience the last three of which in administration, coordination and support of programs and/or projects.
• Experience in budget and expense control.
• Ability to work without direct supervision.
• Time management and independent problem solving.
• Project and event coordination.
• Experience working across teams.
• Experience with relationship management and stakeholder engagement tracking.
• Excellent telephone and communication skills.
• Ability to design, create, and maintain databases.
• Familiarity with artificial intelligence and workflow automation tools.
• Willingness to learn new skills on a frequent basis.
• Outstanding grammar, spelling, and punctuation skills.
• Proficiency in Microsoft office and CRM tools such as Airtable, required.

Nice To Haves

• Canva and Adobe creative suite a plus.
• At least five years office management work preferred.

Responsibilities

• Manages the Executive Director’s calendar and expenses.
• Coordinates Center spaces and events.
• Serves as the primary administrator of the Center’s Customer Relationship Management (CRM) system.
• Builds simple, AI-based tools to help teammates match mentors for student ventures and community businesses.
• Maintains accurate stakeholder records.
• Shares clear monthly snapshots of engagement.
• Leads student fellow hiring, onboarding, scheduling, and basic training.
• Ensures a professional environment and seamless day-to-day operations for staff, faculty, and guests.