Administrative Assistant Fluent in Spanish

Immigration Law PLLC•Ann Arbor, MI

About The Position

We are looking for an experienced administrative assistant fluent in Spanish to join our legal team. The role requires strong office administration and management skills, proficiency with Microsoft Office programs, and the ability to handle administrative tasks while ensuring office efficiency. The ideal candidate has strong attention to detail and organizational skills, works collaboratively in a fast-paced, team-oriented environment, and can learn new software quickly.

Requirements

Fluency in Spanish.
Experience as an administrative assistant.
Strong office administration and management skills.
Ability to work with Microsoft Office programs.
Strong attention to detail and organizational skills.
Ability to work collaboratively in a fast-paced, team-oriented environment.
Ability to learn new software quickly.
Decision-making skills, including independently determining how to handle specific tasks.
Communication and collaboration skills for working with administrators, support personnel, management, and clients.
Professional writing skills, including proper spelling and grammar.

Responsibilities

Answer phones and greet visitors.
Schedule appointments and maintain calendars.
Schedule and coordinate meetings.
Collate and distribute mail.
Prepare communications such as memos, emails, invoices, reports, and other correspondence.
Write and edit communications, from letters to reports and instructional documents.
Create and maintain electronic and physical filing systems.
Assist in creating invoices and processing payments through QuickBooks.