Administrative-Assistant Fluent in Spanish

Immigration Law•Ann Arbor, MI

About The Position

The firm is seeking an experienced administrative assistant fluent in Spanish to support its legal team. The role involves office administration and management, handling administrative tasks, and helping ensure office efficiency. The ideal candidate has strong attention to detail and organizational skills, works collaboratively in a fast-paced, team-oriented environment, and can learn new software quickly. The firm handles immigration law matters and assists individuals, businesses, and organizations with immigration issues.

Requirements

Fluency in Spanish.
Experience in administrative assistance.
Strong office administration and management skills.
Ability to work with Microsoft Office programs.
Strong attention to detail.
Excellent organizational skills.
Ability to work collaboratively in a fast-paced, team-oriented environment.
Ability to learn new software quickly.
Decision-making skills, including the ability to independently determine how to handle specific tasks.
Communication and collaboration skills for working with administrators, support personnel, management, and clients.
Professional writing skills, including proper spelling and grammar.

Responsibilities

Answer phones and greet visitors.
Schedule appointments and maintain calendars.
Schedule and coordinate meetings.
Collate and distribute mail.
Prepare communications such as memos, emails, invoices, reports, and other correspondence.
Write and edit communications, including letters, reports, and instructional documents.
Create and maintain electronic and physical filing systems.
Assist in creating invoices and processing payments through QuickBooks.