Administrative Assistant

White Cap Management•Memphis, TN

14d

About The Position

White Cap is hiring an Office Administrator/Administrative Assistant to provide administrative and operational support. The role handles associate timekeeping, reporting, customer account setup and records, purchase manifests, invoice preparation and coding, ticket matching, and phone coverage. It also provides operational support as assigned by the manager and performs other duties as assigned. The posting notes that the role generally has 2–5 years of experience. White Cap describes itself as a leading North American distributor serving professional contractors and major construction projects. The company emphasizes a dependable, inclusive workplace and offers career opportunities as it continues to grow.

Requirements

Generally 2–5 years of experience.
Demonstrated ability to plan and organize daily activities.
Strong computer skills.
Strong communication and influencing skills.

Responsibilities

Track and update associates’ hours, vacation, sick time, and personal days in timekeeping software.
Run daily, weekly, and monthly reports for freight audits, stock receipts, and other relevant activities.
Set up new customer job accounts and maintain customer accounts receivable files.
Create manifests for customer purchases.
Prepare and code invoices.
Match customer pickup and delivery tickets for accuracy.
Provide operational support as assigned by the manager.
Answer multi-line phones and route calls to appropriate personnel.
Perform other duties as assigned.