Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• High school diploma or equivalent.
• Two or more years of office, receptionist, or related administrative experience.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook, and comfort learning new software.
• Strong organizational, customer service, and communication skills.
• Dependable, with a consistently professional demeanor.
• Ability to manage multiple priorities and remain composed in a fast-paced, high-volume environment.
• Self-motivated team player who is eager to take on new tasks.
• Must provide salary requirements to be considered.

Nice To Haves

• Experience with multi-line phone systems.
• Experience with Adobe InDesign or other graphic design software.

Responsibilities

• Prepare and process contract documents, coordinate internal legal review, and obtain certificates of insurance.
• Assist project teams in preparing contract specifications.
• Prepare mailings, memos, correspondence, marketing materials, and other documents.
• Answer, screen, and route calls using a multi-line phone system; provide information or take messages as needed.
• Greet visitors and clients, determine the purpose of their visit, and direct or escort them as appropriate.
• Answer questions about DLZ, including office and department locations, staff contacts, and services offered.
• Collect, sort, and distribute mail, messages, and courier deliveries; prepare outgoing shipments.
• Perform all work safely and in accordance with DLZ's Health and Safety Plan.
• Represent DLZ and its core values professionally with clients, visitors, and staff.

Benefits

• Health, dental, and vision insurance.
• Flexible spending accounts and health savings account.
• Traditional and Roth 401(k) options.
• Paid parental leave.
• Life and AD&D insurance.
• Short- and long-term disability.
• Wellness program with reimbursement benefits.