Administrative Assistant

Kent State • Kent, OH

7d • Onsite

About The Position

Provides administrative support to assist administrators and faculty in achieving department goals through liaison activities, coordination of daily business functions, and implementation of programs and projects. The position reports to a designated supervisor. Duties may include representing an administrator in internal and external dealings, coordinating department budgets and expense accounts, supporting program administration and policy compliance, directing clerical and student employees, coordinating faculty or staff actions, maintaining records, and assisting with special projects. The role requires effective communication, independent problem-solving, organization, and the ability to apply policies and procedures. Must pass a security check.

Requirements

• High school diploma or equivalent, plus 18 months of formal training in office administration, public administration, or a related field, or equivalent training or experience providing comparable knowledge, skills, and abilities.
• At least two years of experience providing secretarial or administrative support in increasingly demanding positions.
• Knowledge of bookkeeping or accounting procedures and terminology, if required by the position.
• Ability to communicate effectively with University personnel and the public in person and by telephone, including explaining information and procedures and handling sensitive inquiries.
• Ability to compose reports, speeches, correspondence, and memoranda.
• Ability to resolve problems independently and make decisions; define problems, collect data, and draw valid conclusions; and apply policies and procedures.
• Ability to train and provide effective work direction to employees, manage time and priorities, assist with implementing changes, and establish office procedures and methods for gathering and classifying information.
• Ability to use Microsoft Office Suite, maintain accurate records, perform basic mathematics, and learn and use specific software applications.
• Must pass a security check.

Responsibilities

• Serve as a liaison and act on behalf of an administrator in dealings with people within and outside the University; represent the administrator at meetings and conferences, make presentations when needed, and compose non-routine correspondence.
• Coordinate and monitor multiple department budgets and expense accounts; approve expenditures, sign financial forms, research and reconcile discrepancies, and assist with budget projections.
• Assist with administration of department programs and projects; ensure compliance with University and external policies, procedures, and regulations; research and analyze information; prepare reports; provide technical advice; and resolve program-related questions and problems.
• Direct clerical, secretarial, and student employees by training, evaluating, assigning duties, and communicating policy and procedure changes; may recommend hiring, firing, and disciplinary actions.
• Coordinate faculty or staff actions such as hiring, promotion, and termination; liaise between affected individuals and departments; maintain records and files; and ensure applicable procedures are followed.
• Assist with special projects and perform related duties as required.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED