Administrative Assistant Jobs in Frisco, PA

About The Position

Requirements

• Graduation from an accredited high school or GED, plus two (2) years of work experience in a field related to the duties of the position. One (1) year (30 semester hours) of accredited college work in a related field may substitute for the required work experience on a year for year basis.
• Training in the use of office machines, including computers, calculator, transcription machine and copy machine.
• Ability to type at least 50 words per minute accurately.
• Working knowledge of Business English, spelling, punctuation and arithmetic.
• Proven ability to communicate verbally and in writing in a clear and concise manner.
• Ability to enter data into the computer using the appropriate software, including Microsoft Word, Excel, Access, Power Point, other related Office components and assist with creating and implementing Access databases and EXCEL spreadsheets for data collection in various facility departments.
• Knowledge of ICF-MR survey methods.
• Ability to compose letters and memorandums.
• Proven ability to deal with the public in a pleasant and effective manner and work harmoniously with coworkers.
• Proven ability to demonstrate flexibility and willingness to accept additional responsibility as the need arises.
• Physical ability to be mobile and travel to assigned locations.
• Physical ability to read a large amount of information in a timely manner.
• Ability to make sound judgmental decisions and apply knowledge of departmental rules in a fast paced and often stressful environment.
• Ability to work under pressure of deadlines, including working beyond regularly scheduled hours and frequently with little to no oversight.
• Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).
• Males between the ages of 18 – 25 must be registered with the Selective Service.
• All State Supported Living Center Employees are subject to Random Drug Testing.
• All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Nice To Haves

• Experience completing clerical duties in an Incident Management or similar setting and/or familiarity with ICF/IID rules and regulations preferred.

Responsibilities

• Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
• Provides technical support, including:
• Performs assigned clerical duties for the Incident Management Coordinator, including:
• Type correspondence and distribute as directed.
• Enter and track department data in logs using Microsoft programs (Word, Excel, etc.).
• Ability to create tracking logs using complex formulas to accurately maintain necessary data.
• Take minutes of meetings, including IM department directors’ meetings, IMRT meetings, Critical Incident Team meetings and other divisional meetings and distribute in a timely manner.
• Photocopying, sorting, scanning, and distributing documents as required on a daily basis.
• Completing departmental work orders and property management.
• Ensuring telephone services for the Division.
• Must be able to pass an extensive criminal background and credit history check to obtain access to the National CANRS system for data entry/retrieval.
• Serves as a resource person for computer questions/applications within the Departments supervised by the Incident Management Coordinator, in-services staff as needed and provides follow-up to problems and questions.
• Completes required documents for department expenditures, oversees all travel arrangements for departmental staff, and ensures building compliance with Life Safety Code regulations.
• Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Benefits

• 100% paid employee health insurance for full-time eligible employees
• A defined benefit pension plan
• Generous time off benefits
• Numerous opportunities for career advancement