Administrative Assistant -- PT

Education Affiliates•Birmingham, AL

13d

About The Position

Provides administrative support to the School President and Admissions Department or to a Department Director. Duties include general clerical, receptionist, and project-based work. The incumbent projects a professional demeanor and company image through in-person and telephone interaction. This is a part-time position, approximately 20 hours per week. Hours may vary daily, and evening and weekend hours may be required. The position is classified as non-exempt, requires no travel, and works in an interior office environment.

Requirements

Basic reading, writing, and arithmetic skills.
Knowledge of Microsoft Office.
Professional verbal and written communication skills and telephone protocol.
Ability to type 50 words per minute.

Responsibilities

Answer telephones and transfer calls to the appropriate staff member.
Meet and greet clients and visitors.
Create and modify documents using Microsoft Office.
Perform general clerical duties, including photocopying, faxing, mailing, and filing.
Maintain hard-copy and electronic filing systems.
Sign for and distribute UPS, FedEx, and Airborne packages.
Research, price, and purchase office furniture and supplies.
Coordinate and maintain records for staff office space, phones, parking, company credit cards, and office keys.
Set up and coordinate meetings and conferences.
Maintain and distribute staff weekly schedules.
Support staff in assigned project-based work.
Perform other duties as assigned.
Maintain regular and reliable attendance.