Ada Coordinator Jobs

About The Position

Requirements

• Current MassDOT employees should use their internal MassCareers account to apply.
• All job applications must be submitted online through MassCareers to be considered.
• Provide a complete, accurate and current resume / application for MassDOT to review.
• Meet the minimum entrance requirements for the position.

Nice To Haves

• Interest in aviation and state government.
• Willingness to be part of a team.
• Willingness to be open-minded.
• Knowledge of process documentation.
• Knowledge of basic accounting principles.
• Ability to prioritize.
• Attention to detail.
• Solutions oriented.
• Can do attitude.
• Previous accounting or auditing experience preferred but not required.

Responsibilities

• Support the Aeronautics Finance Chief with fiscal and budgeting projects and tasks.
• Document and review existing and new protocols and processes.
• Handle encumbrance of funds, payment processing, grant processing, and contract processing.
• Assist with audit workpaper preparation and review.
• Perform audit of Based Aircraft registered across the Commonwealth.
• Manage the Based Aircraft bi-annual reconciliation project.
• Assist in the maintenance of the Aircraft Registrations program.
• Participate in the Aircraft Registration process.
• Perform FAA reimbursement / funding requests initiated by airports / vendors.
• Work with the Finance team to manage the unit’s fiscal needs.
• Prepare documents for processing payments through the MOSAIC, Delphi & Project Info System.
• Encumber funds as needed to ensure proper payment of bills.
• Review and process vendor invoices.
• Resolve accounting discrepancies.
• Prepare and/or assist in the research and preparation of fiscal reports.
• Respond to fiscal related inquiries.
• Prepare various budget and fiscal reports.
• Perform data analysis and/or audits as necessary.
• Maintain accurate electronic and manual filing system for all related invoices and correspondence.
• Maintain accurate ledgers for all assigned bills.
• Participate in SalesForce and Finance weekly meetings.
• Participate in recommendation making process.
• Perform other job-related functions as required.