Elections Coordinator - ADA Compliance

Williamson County•Georgetown: 301 S/E Inner Loop, TX

2d•Onsite

About The Position

This role is responsible for identifying and reserving polling sites, ensuring compliance with the American with Disability Act (ADA) and the Texas Election Code for early voting and election day. The position involves creating reports on findings and remediation measures, conducting ADA surveys (indoor and outdoor), and utilizing GIS software to locate polling sites within Williamson County. The coordinator will also maintain polling location databases, manage rental agreements, and serve as a primary contact for potential polling locations and election judges.

Requirements

Associate degree in Government, Public Administration, Business Administration, or a related field and one (1) year of coordinating experience including recruiting and onboarding; OR an equivalent combination of education and experience
Knowledge of ADA compliance and Texas Election Code
Valid driver’s license required within thirty (30) days of employment

Nice To Haves

Bachelor’s degree in a related field
Two (2) years of election worker recruiting and polling location scouting experience
Prior experience working in Elections and/or public-sector environment
Knowledge of mapping software
Registered Election Official (REO) Certification within two (2) years of employment
Certified Elections Registration Administrator (CERA) Certification within five (5) years of employment

Responsibilities

Oversees the surveying of potential election polling sites
Collaborates with other department staff to secure polling locations
Collaborates with election parties, elected officials, and state entities on compliance with placement of election polling locations
Utilizes Geographical Information Systems (GIS) software to identify and locate polling locations within Williamson County
Conducts analysis to ensure polling locations are ADA compliant
Maintains and updates polling location databases and management systems
Serves as primary contact for potential polling locations
Processes and maintains polling location rental agreements
Creates and maintains polling locations contact sheets
Collaborates with the Operations Supervisor to schedule logistical and equipment deliveries
Coordinates and reserves various polling locations for early voting and Election Day in compliance with SB 924
Conducts analysis and research to determine the number of polling locations needed to accommodate election participation
Collaborates with leadership on determining election equipment, and furniture needs for polling locations
Prepares and tracks various financial documents associated with reservations, recruitment, and polling location costs
Develops marketing and communication materials for polling locations
Serves as a primary contact for the election Judge’s hotline and assists with complex issues from elections judges and staff
Cross-trains with office staff in other areas to ensure continuity of departmental operations
Communicates frequently via telephone, e-mail, and in person with poll workers and the general public
Monitors multiple departmental email accounts relating to polling locations
Attends all meetings and trainings, as required
Performs special duties as assigned