Elections Programs Coordinator

Lubbock County • Lubbock TX 79401, TX

1d

About The Position

The Elections Programs Coordinator coordinates the Elections Department’s bilingual and ADA programs to help ensure compliance with applicable federal and state laws concerning language minority groups and voters with disabilities. The role develops and implements procedures for Spanish-language publicity, notices, announcements, forms, ballots, signs, and other election information; identifies suitable Spanish-language media and community information needs; and supports the recruitment and assignment of bilingual election workers.

The coordinator maintains records and databases related to bilingual workers, outreach projects, and polling-place accessibility. The position serves as a liaison to community outreach groups, Spanish-language media, political party chairs, election officials, community leaders, and polling facilities. It also monitors programs and compliance, identifies election-related concerns and trends, prepares reports and training materials, supports ballot proofing and election-official compensation processes, and assists the Elections Administrator with other assignments.

Requirements

• High school diploma or GED equivalent.
• Fluency in both English and Spanish, including the ability to produce written translations.
• Advanced oral and written communication and presentation skills.
• Ability to motivate and relate to people easily.
• Proficiency with spreadsheets, databases, and word-processing applications.
• Ability to adapt to new procedures and comprehend election laws.
• Valid Texas driver’s license.
• Knowledge of federal and state election regulations.
• Strong interpersonal, problem-solving, and organizational skills.
• Ability to analyze and improve processes.
• Proficiency in Microsoft Office Suite; ability to maintain records, read and understand instructions, analyze and interpret data, use correct spelling and grammar, prioritize and schedule work to meet deadlines, communicate effectively orally and in writing, and work independently without specific instructions.
• Ability to regularly stand, walk, kneel, and bend during a shift; reach, grip, and use fine dexterity; push and pull objects; occasionally flex the upper trunk forward at the waist and partially at the knees; occasionally lift and carry up to 30 pounds; occasionally rotate the upper trunk while sitting or standing; and place arms above, at, or below shoulder height.
• Ability to communicate clearly and use close, distance, and peripheral vision and adjust focus.

Responsibilities

• Monitor compliance with minority-language requirements under Voting Rights Act Section 203 and applicable state laws, and evaluate related programs.
• Maintain records and detailed information for outreach programs, bilingual projects, and bilingual election workers, including precinct information, party affiliation, availability, and entity information.
• Assist in assessing and maintaining current documentation regarding ADA functionality and accessibility at polling places.
• Assist with ordering supplies needed to meet ADA requirements and help ensure polling places comply with federal and state regulations.
• Act as liaison with community outreach groups and Spanish-language media, and represent the Elections Administrator in meetings concerning bilingual affairs and recruitment of bilingual election officials.
• Liaise with political party chairs regarding staffing needs as required for statutory compliance.
• Assign Lead Clerks, Elections Judges, and poll workers to polling locations to meet statutory requirements, including party affiliation and bilingual coverage.
• Serve as a point of contact for election judges who need assistance recruiting bilingual election officials.
• Develop and implement procedures for Spanish translation of ballots, notices, forms, signs, and announcements.
• Analyze programs and develop recommendations to improve efficiency and effectiveness.
• Develop and maintain working relationships with election officials, community leaders, and the media.
• Monitor and identify trends and patterns in election problems or areas of concern, and prepare reports for staff meetings.
• Respond as a resource to questions, complaints, and polling-place problems, and recommend solutions.
• Assist with developing and preparing training and educational materials for each election.
• Assist with ballot proofing, including verifying Spanish translations provided by outside sources.
• Manage multiple tasks and meet time-sensitive deadlines.
• Prepare, compile, and organize correspondence for election officials and polling places.
• Assist with preparing and operating the method of compensating election officials for each election.
• Assist the Elections Administrator with other work assignments as needed and perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED