Accounts Payable Technician
Calista Corporation • Fairbanks, AK20d
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Accounts Payable Technician - Construction
Calista Corporation•Fairbanks, AK
About The Position
The Accounts Payable Technician is responsible for the accounts payable payment process, including processing invoices, vendor statements, purchase orders, and payments. The role involves handling a high volume of data accurately, meeting deadlines, and communicating professionally with employees, business partners, and clients. The position has no supervisory requirements and is based in a fast-paced, multitasking Accounting Department that requires regular attendance. Occasional overtime may be required. Construction industry experience is preferred. The employer may provide reasonable accommodations to qualified individuals with disabilities.
Requirements
- High school diploma or GED equivalent.
- An associate degree in accounting or a related field from a two-year college or technical school; or at least two years of accounts payable experience; or an equivalent combination of education and accounting/accounts payable experience.
- Knowledge of accounts payable and invoicing processes and terminology, with the ability to perform related tasks.
- Ability to process high volumes of data accurately and meet deadlines.
- Solid understanding of basic accounting principles.
- Professional and effective written and verbal communication skills.
- Understanding of computerized accounting systems.
- Proficiency with standard computer software, application programs, and email.
- Ability to identify problems and recommend solutions.
- Good judgment and discretion.
- Ability to handle stressful situations and multiple tasks simultaneously.
- Ability to plan and organize work to meet deadlines and maintain concentration, accuracy, and attention to detail.
- Ability to pass drug, background, reference, and credit checks.
Nice To Haves
- Construction industry experience is preferred.
Responsibilities
- Receive, sort, and prepare invoices for payment.
- Review invoice terms and audit invoices for correctness.
- Route invoices for approval and collect approved invoices.
- Ensure payments are sent on time to avoid late penalties.
- Code invoices, enter data, and pay vendors.
- Run pre-payment reports showing how checks will be made and prepare copies of checks made.
- Prepare tax deposits, book transfers, and ACH vouchers.
- Review vendor statements, research discrepancies, and resolve them.
- Prepare outstanding warehouse receipt reconciliations.
- Track pending invoices with open purchase orders.
- Process weekly check runs and apply ACH payments.
- Prepare monthly accounts payable aging reports.
- Create and maintain vendor files.
- Collect and maintain W-9 forms.
- Prepare 1099 reporting.
- Work in a constant state of alertness and in a safe manner.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
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