Accounts Payable and Accounts Receivable Specialist

The Trustees of Reservations • Boston, MA

2d • $68,250 - $79,950 • Hybrid

About The Position

The Accounts Payable and Accounts Receivable (AP/AR) Specialist will manage the complete lifecycle of the Trustees’ outgoing vendor payments and incoming client revenues. This role plays an instrumental part in the company’s financial stability by safeguarding liquidity, maintaining accurate accounting records, and fostering positive relationships with vendors and clients. As a valued part of the Accounting Team, the AP/AR Specialist manages the end-to-end process for both accounts payable (AP) and accounts receivable (AR), requiring a detail-oriented individual proficient in financial systems to process transactions and maintain accurate records.

Requirements

• A minimum of 4-6 years of professional experience in transaction processing.
• Associate's degree or equivalent educational experience, preferably in an area related to Accounting, Finance, or Business Management.
• Digital literacy and proficiency in MS Office Suite, specifically MS Excel.
• A proven ability to manage external service providers and their platforms.
• Strong communication and customer service skills, analytical abilities, and attention to detail.
• Ability to foster positive, professional, and productive working relationships with colleagues, clients, and vendors.
• Willingness to learn and develop new skills.
• Ability to transit to the Boston office to perform in-person tasks on an ad-hoc basis.
• Current authorization to work in the United States.
• A satisfactory criminal background (CORI) check.

Nice To Haves

• A Bachelor’s Degree in Accounting, Finance, or a related field.
• Experience with ERP systems (NetSuite, SAP, etc.) and AP/AR automation tools (BILL, MineralTree, Concur, etc.).

Responsibilities

• Verify and process vendor invoices in a cloud-based AP platform, MineralTree.
• Communicate with vendors and colleagues to resolve discrepancies with invoices and/or invoice coding.
• Review incoming paper invoices and route to the appropriate approver in MineralTree.
• Schedule and execute vendor payments, ensuring timely processing.
• Manage vendor information and ensure compliance documentation is current.
• Perform ad hoc vendor and payment analysis, journal entry submission, and other projects as directed by Supervisor.
• Administer cloud-based AR Platform, BILL.
• Create and send accurate customer invoices via BILL and the general ledger, NetSuite.
• Monitor incoming banking activity and communicate with colleagues to ensure that revenues are posted accurately to the general ledger.
• Apply customer payments and resolve discrepancies.
• Handle collections by monitoring aging reports and contacting customers about overdue payment.
• Deposit all checks received by the organization.
• Reconcile third-party AP and AR systems with the general ledger and resolving discrepancies.
• Support month-end closing activities and reporting.
• Maintain records and assist with financial audits.

Benefits

• Sick time: 15 days per year
• Vacation time: 20 days per year
• Holidays: 12 observed holidays, 3 floating
• Health Insurance: You are eligible to participate in the Trustees health insurance benefit via Blue Cross Blue Shield (BCBS). BCBS also offers additional benefits, such as fitness reimbursement and rewards for healthy habits.
• Short-Term and Long-Term Disability Insurance
• Massachusetts Paid Family Medical Leave
• Life Insurance
• 401k with 5% match after 1 year of employment
• Employee Assistance Program: Free access to a confidential service that helps employees and their communities with personal and work-related issues, such as mental health support, counseling, and financial advice.
• Reciprocity: Employees have access to free and discounted admission and membership to more than 50 nearby museums and cultural institutions.
• Discounts: Enjoy free entry to all Trustees properties, discount event tickets, and discounted merchandise at our stores and on stays at our inns.
• Day of Wonder: Spend one workday per year to exploring a Trustees property
• Day of Service: Spend one workday per year to helping with a project at a Trustees property

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree