Accounts Payable & Accounts Receivable Specialist

WGI•West Palm Beach, FL

5d•Onsite

About The Position

We are seeking an Accounts Payable and Accounts Receivable Specialist to join our growing team in the West Palm Beach, FL office. The AP & AR Specialist will report to the Corporate Controller and manage both the incoming and outgoing financial transactions of a company. This role ensures vendors are paid accurately and on time and that clients settle their invoices promptly. At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI and beyond. WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team player, and want to shape your community, join our WGI team today!

Requirements

High school diploma or GED
Strong attention to detail and ability to organize and manage multiple priorities.
Strong analytical and problem-solving skills.
Strong proficiency in MS Excel and Outlook.
Exceptional interpersonal, oral, and written communication skills.
Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over the sponsorship of employment visas.

Nice To Haves

Knowledge of vendor invoicing and project billing practices preferred
Basic understanding of accounting software preferred (BST and QuickBooks preferred).
Experience in engineering, construction, or professional services industry preferred.

Responsibilities

Verify, code, and enter vendor invoices into the accounting system.
Schedule and prepare electronic transfers, ACH payments, and check runs in accordance with approval thresholds and payment terms.
Respond to vendor inquiries and resolve billing discrepancies, short-pays, and duplicate invoices.
Review expense reports for proper coding, receipts, and manager approval.
Maintain vendor records, including W-9 collection and 1099 tracking for year-end reporting.
Monitor the AP aging report and flag past-due vendor balances.
Review past-due customer accounts with the Controller and Project Managers and assist with collection efforts.
Review daily checks, wires, and ACH funding received and complete daily cash application to client or non-A/R accounts.
Research unapplied and misapplied payments to determine and process corrections.
Prepare collection reports; coordinate write-offs with Operations and Accounting, recommend invoices for write-off, and transmit approved items to third-party collections.
Maintain documentation for A/R processes, process changes, and customer collection terms.
Review and complete partial and final lien waivers and obtain required signatures.