Secretary Jobs

About The Position

Requirements

• At least 3 years of recent experience in a legal administrative assistant role at a law firm supporting litigation attorneys.
• Familiarity with state and federal rules and procedures and procedures of state and federal agencies.
• Solid understanding of technical legal terminology and court filings.
• Experience with federal and state electronic filing.
• Experience with trial preparation and briefs.
• Punctuality and excellent attendance.
• Strong verbal and written communication and proofreading skills.
• Ability to respond to deadlines, balance workload, and take initiative.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong interpersonal skills and ability to work cooperatively in a small office and communicate with attorneys and support staff at all levels.
• High school diploma or equivalent required.

Nice To Haves

• Experience with labor and employment law.
• Experience with law firm software, including billing, expense, and document management systems.
• Four-year college degree preferred.

Responsibilities

• Support four or more attorneys in employment law matters and provide backup support as needed.
• Stay informed about current cases and projects and use available resources to support attorney work.
• Act as a liaison between internal departments and outside agencies.
• Prepare and revise correspondence, pleadings, documents, and other clerical assignments as directed.
• Handle complex, confidential, and time-sensitive materials.
• Work with teams on conflict checks and opening new client engagements.
• Communicate regularly with clients.
• Assist with billing reviews, inquiries, and collections.
• Maintain calendars, CLE records, reports, time records, and litigation docketing.
• Book and organize travel and assist with expense reimbursement as needed.
• Handle office and client filing, including electronic filing.
• Proofread documents.
• Perform other office administrative functions as needed.